To all records custodians: While the SRC is closed to the general public, we continue to work closely with our state and local government patrons to ensure that your records are accessible when needed. Many of our staff have chosen to telework during this health crisis. In order for us continue to respond to your…
We are revising visitor check-in procedures for the SRC. Even long-time agency representatives will be asked to provide several details, including: Driver’s license Work phone Work address Work email Third-party visitors* will be required to present their authorization to review records so that it can be scanned and entered into the system. All visitors are…
As many of you are already aware, certain state agency offices use the State Records Center storage facilities to store their semi-current records. State agency retention and disposition schedules determine which records come to us for storage. They also delineate when the records have completed their full retention period and can be destroyed. When records…
Preparing records to be transferred to the State Records Center is an important task. Files need to be found, organized, and placed in boxes. The boxes need labels. Box lists need to be created. The boxes need to be sent off to the SRC, where they will be shelved and stored. Here’s what to do…
NC General Statute 132-1 provides the baseline definition for public records: (a) “Public record” or “public records” shall mean all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data‑processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance…
Your office may have several 12-month periods to track in the course of your normal business. Those of us in state government keep track of annual periods that begin: January 1: The common calendar May 1: Performance evaluations July 1: State’s fiscal year July 1: K-12 academic year August 1: Unemployment wage reports October 1:…
It seems counter-intuitive for an archivist to say, “I love destroying records.” After all, aren’t all archivists trying to save every single scrap of paper just in case someone sometime might possibly have a hypothetical use for it? In a word, no.
The North Carolina Public Records law does not care whether you are a North Carolina resident or not. You don’t have to identify yourself, or tell us why you want the records. The first hurdle, though, is figuring out who to ask.
Jack is one of our staff of the State Records Center. On a recent day, he worked on reference requests. Every day, agencies need to have records pulled from storage. Jack is one of our staff that will visit our three facilities to find and retrieve those records. On one day, he was retrieving requests…
I am Laura Hensey, the supervisor of State Agency Services. I have been employed with Government Records since 1997, working as both a records manager and an archivist. “State Agency Services” is an office title only a bureaucrat could love. What in the world does it mean? The staff of State Agency Services work in…
The G.S. 132 Files 