Sunshine Day 2015 at the Durham Convention Center

Mark Holland, Rashida Felder, and I attended Elon University’s and the N.C. Open Government Coalition’s excellent Sunshine Day 2015 forum at the Durham Convention Center on Monday, March 16, part of Sunshine Week. We listened as Sarah Healy, public records administrator for the City of Greensboro, described Greensboro’s Public Information Request Tracking System, otherwise known…

How Did We Move a Warehouse Full of Records?

How Did We Move a Warehouse Full of Records? One of the primary functions of the Government Records Section, Division of Archives and History (State Archives of North Carolina) is to provide state agencies with storage facilities for their inactive records.  We operate three storage facilities to accomplish this goal.  Due the term of the…

Happy Sunshine Week 2015!

The last vestiges of wintery weather are finally being chased from the state, the evenings are staying brighter longer, and half of the conversations on the street have something to do with basketball and brackets.  It can only mean one thing: it’s time for Sunshine Week 2015! Sunshine Week is an annual national observance of the…

Law Enforcement Audio & Video Recordings Amendment Available

The amendment to Law Enforcement Records (Standard 9) on the Municipal schedule is available and may be downloaded at the following url: http://www.ncdcr.gov/Portals/26/PDF/schedules/amendments/municipal_amendment_2015and2013.pdf Once your municipality has approved the amendment, please remember to send a copy of your signature page to the Government Records Section at the address or fax number below, or email a copy to a…

Proper Custodians and Access under Public Records Law

At the end of 2014, the North Carolina Court of Appeals ruled on a public records access case which hinged on the proper custodian of the records and the party responsible for access under the public records law. Frayda Bluestein discusses this ruling and its ramifications in her post in Coates’ Canons “Custodians of Public…

Alamance Call Number search

Call Numbers for County Records at the State Archives

The County Records collection of the State Archives of North Carolina includes wills and estate files, tax scrolls, Superior Court judgment and minute dockets, and many more record series. In a previous blog post, I described one way to do a catalog search for archived county records. This post explains how to perform a call…

Employee Eligibility Records Amendments are available

The amendments to the Employee Eligibility Records on the local schedules are now available for download.  You can find them at http://www.ncdcr.gov/archives/ForGovernment/RetentionSchedules/LocalSchedules.aspx.  The schedules affected are: ABC Boards County Board of Elections County Management County Tax Administration County Veterans Services DMH/DD/SAS Local Management Entity Local Health Departments Public Hospitals Public Libraries Public Transportation Systems and…

This pallet of records is from an earlier project, but we're using similar pallets during the move.

Pardon our dust…

State agency employees who commonly work with the Government Records Section, including Chief Records Officers, will find this news not-so-new: we are currently in the middle of moving one of the records warehouses that commonly stores state agency records. Chief Records Officers have been notified which of their records are being directly affected by the move. …

bluelight

Law Enforcement Audio & Video Recordings

With the increasing use of audio and video recordings in matters of law enforcement, the Government Records Section of the State Archive is putting forth for your review an amendment to address the retention of these records. This amendment, which will affect both the Law Enforcement Standard of the Municipal schedule and the Program Operational Standard…

I-9 Employee Eligibility Forms

It has come to our attention that the language we use in our local records schedules regarding employee eligibility records — the I-9 verification form required by U.S. Citizenship and Immigration Services — might be misinterpreted.  In order to help everyone carry out their records retention responsibilities, we will be posting an amendment to each…