Law Enforcement Audio & Video Recordings Amendment Available

The amendment to Law Enforcement Records (Standard 9) on the Municipal schedule is available and may be downloaded at the following url: http://www.ncdcr.gov/Portals/26/PDF/schedules/amendments/municipal_amendment_2015and2013.pdf Once your municipality has approved the amendment, please remember to send a copy of your signature page to the Government Records Section at the address or fax number below, or email a copy to a…

Proper Custodians and Access under Public Records Law

At the end of 2014, the North Carolina Court of Appeals ruled on a public records access case which hinged on the proper custodian of the records and the party responsible for access under the public records law. Frayda Bluestein discusses this ruling and its ramifications in her post in Coates’ Canons “Custodians of Public…

Alamance Call Number search

Call Numbers for County Records at the State Archives

The County Records collection of the State Archives of North Carolina includes wills and estate files, tax scrolls, Superior Court judgment and minute dockets, and many more record series. In a previous blog post, I described one way to do a catalog search for archived county records. This post explains how to perform a call…

Employee Eligibility Records Amendments are available

The amendments to the Employee Eligibility Records on the local schedules are now available for download.  You can find them at http://www.ncdcr.gov/archives/ForGovernment/RetentionSchedules/LocalSchedules.aspx.  The schedules affected are: ABC Boards County Board of Elections County Management County Tax Administration County Veterans Services DMH/DD/SAS Local Management Entity Local Health Departments Public Hospitals Public Libraries Public Transportation Systems and…

This pallet of records is from an earlier project, but we're using similar pallets during the move.

Pardon our dust…

State agency employees who commonly work with the Government Records Section, including Chief Records Officers, will find this news not-so-new: we are currently in the middle of moving one of the records warehouses that commonly stores state agency records. Chief Records Officers have been notified which of their records are being directly affected by the move. …

bluelight

Law Enforcement Audio & Video Recordings

With the increasing use of audio and video recordings in matters of law enforcement, the Government Records Section of the State Archive is putting forth for your review an amendment to address the retention of these records. This amendment, which will affect both the Law Enforcement Standard of the Municipal schedule and the Program Operational Standard…

I-9 Employee Eligibility Forms

It has come to our attention that the language we use in our local records schedules regarding employee eligibility records — the I-9 verification form required by U.S. Citizenship and Immigration Services — might be misinterpreted.  In order to help everyone carry out their records retention responsibilities, we will be posting an amendment to each…

ActiveRecordsManagement

A Case for Active Management of Public Records

Circulating on listservs for records managers and archivists is this story from the Jackson Free Press of Jackson, Mississippi. A curious reporter photographed neglected records on the fourth floor of the Hinds County Courthouse. Water damage, dirt, poor shelving, and general disorganization are visible. This is certainly embarrassing to the Hinds County Courthouse staff. These undoubtedly…

Public Records and the 2014 Session of the General Assembly

Frayda Bluestein, Associate Dean for Faculty Development at the University of North Carolina-Chapel Hill School of Government, has posted her thoughts on public records issues discussed during the 2014 session of the North Carolina General Assembly.  The 2014 session paid particular attention to two closely related issues: private information possessed by the government and information…

Changes in the Administrative Code

Recently, the North Carolina Office of Administrative Hearings updated the Administrative Code for the Division of Archives and Records, part of the Department of Cultural Resources. Because Administrative Code is not updated often, we wanted to point out some of the changes—both little and big. Minor changes: With regards to hours in the Search Room,…