Updates to Interactive Record Type Guides

Since we rolled out the Functional Schedule for North Carolina State Agencies in December 2017, I’ve created several interactive record type guides (https://archives.ncdcr.gov/documents/record-type-guides)  to assist people in finding their records in the functional schedules.  The topics include: Complaints Training Records Contracts I also pulled together a guide that looks at the types of records typically…

2019 revisions to the Functional Schedule for North Carolina State Agencies

Version 3.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/documents/functional-schedule-state-agencies).  As with our last update, you’ll notice that the date in the header and in the file name has changed to identify the functions with changes this year.  Please note an addition made to the overview and signature pages that…

FAQ: Permanent (Appraisal Required)

In the Functional Schedule for North Carolina State Agencies, you sometimes find this in the disposition instructions: Permanent (appraisal required) In the glossary, we explain the process that will be followed for these records: When these records no longer have administrative value in office, the agency will contact the Government Records Section so the records…

FAQ: Security Storage

What’s the meaning of the © on the Functional Schedule for North Carolina State Agencies? Some records series have these disposition instructions in the appendix: Transfer to the State Records Center when reference value ends for permanent security storage. These records will be stored permanently at the State Records Center, but they will never be…

FAQ: Triggers for Retention

One of the new features of the Functional Schedule for North Carolina State Agencies is more concrete triggers for retention periods. The trigger information is located in the Disposition Instructions column of the functional schedules and is introduced by “Retain until.” Sometimes, the trigger is simply the trigger for destruction, as in RC No. 132.< in…