“ELECTRONIC RECORDS” CATEGORY of BLOG POSTS
The Public Records Law of North Carolina defines public records without regard to whether they are on paper, microfilm, disk, or hard drive. Legal caveats, practicalities, and unexpected technicalities of electronic records makes their management tricky at times, and frequently requires active planning and collaboration with IT departments. Browse this section for guidance about the ins and outs of managing electronic records.
Records and Information Management (RIM) month continues and this dip into past blogs that address important elements of RIM revisits a blog about managing texts as public records. It was first published on July 16, 2020 In recent years, texting has become a de facto part of many jobs. Case workers have to communicate quickly…
We continue our celebration of Records and Information Management (RIM) Month by revisiting a blog first posted by Josh Hager on August 10, 2020. So, if you are a local government employee and have ever wondered. “Should I keep that email?”, this reposted blog will help you answer the question. Take a look at the…
The State Archives is happy to announce our next round of free, virtual workshops for state agency employees. We will offer Best Practices for Files and Filing for Local Agency Employees later this month (June 2022). This workshop will cover best practices for organizing paper and electronic files, file naming conventions, and how to make…
Hello! My name is Kendall Place, and I am the spring 2022 intern working with the State Archives of North Carolina’s Senate Audio collection in the North Carolina Digital Collections. I am a graduate student at the University of Wisconsin-Milwaukee living in Raleigh, North Carolina, working toward my master’s degree in library and information studies,…
With the release of the 2021 General Records Schedule: Local Government Agencies, we can now share some guidance for local clerks in North Carolina about how to identify the appropriate retention periods for some emails that are likely received and sent. Thanks to the many clerks who provided examples to help me populate this list.…
Records defined as “Permanent” by a records retention policy must have a security preservation copy to ensure that should the original record be damaged or lost, there is a “back-up” to replace or supplement it. GS.132-8.2 describes the requirements of these preservation copies which, among other things, are to be durable, accurate, complete and clear.…
In July 2020, the State Archives of North Carolina sent 64 Dictaphone Veritrac tapes containing the North Carolina Senate Daily Legislative Session Audio Recordings (SR.66.25) for 1993-2005 to George Blood LP for digitization thanks to a Council on Library and Information Resources (CLIR) Recordings-at-Risk (RaR) grant, made possible by funding from the Andrew W. Mellon…
In May 2020, the State Archives of North Carolina received a Council on Library and Information Resources (CLIR) Recordings-at-Risk grant, made possible by funding from the Andrew W. Mellon Foundation.* The project, titled Preserving and Providing Access to Legislative History: Senate Audio Digitization, will digitize 64 Dictaphone Veritrac tapes in the North Carolina Senate Daily…
NOTE: This post and the attached resource have been updated to reflect the new URLs on the website of the State Archives of North Carolina. The State Archives provides detailed instructions for transferring archival electronic records from state agencies to the State Archives for permanent retention. And now we’ve also created a checklist to help you navigate…
For local government employees, answering the question “Should I keep this email?” isn’t as simple as yes or no. Learn how who sent an email and its content are crucial for making records management decisions.
The G.S. 132 Files 