MayDay: Saving Our Archives 2017

Protecting our records is one of our fundamental responsibilities as archivists and records managers. May 1—this year and every year— is a time when cultural heritage professionals do something that can have a significant impact a repository’s ability to respond when an emergency occurs. Below are important, but simple steps you can do to prepare…

Microfilming Local Board Minutes

The State Archives of North Carolina microfilms minutes of governing boards of North Carolina’s counties and municipalities to help local governments with permanent preservation of these essential records. Once those records are filmed, we store the silver-halide originals in our security vault. For new county and municipal clerks who are sending minutes for the first time,…

Electronic Records Day – Electronic Records Management

With each passing year, electronic records become more and more prevalent within both state and local government.  As a result, effectively managing these records can be a daunting task.  The Council of State Archives has declared October 10 to be Electronic Records Day (#ERecsDay), which provides the opportunity for archivists around the country to promote…

We Must Remember This…

Users of the local records retention and disposition schedules will find the disposition instruction “a) Retain records with historical value permanently” for certain records series. For example, in the Municipal schedule, you find this disposition instruction for agendas and meeting packets (Standard 1, Item 3), fund drive and event records (Standard 1, Item 33), management studies (Standard 1, Item…

Pickup of Minutes for Microfilming at 2016 City and County Clerks Academy and Institute – Wednesday, January 20

Representatives of the State Archives of North Carolina will be at the UNC School of Government’s 2016 Annual City and County Clerks Academy and Institute at the Sheraton Imperial Hotel and Convention Center in Research Triangle Park to pick up your municipal and county minutes for microfilming. We will be stationed in the lobby from 10:00…

Important Disaster Preparation Information

With the approach of Hurricane Joaquin the staff of the State Archives of North Carolina would like to take this opportunity to share some important information that you will need in the event of an emergency. In the event of flooding, secure the area, and keep everyone out until your safety professionals allow entry. If…

Scanning Local Records Tutorial

We have written on this blog several times about scanning government records.  There was a detailed explanation of how to determine whether scanning is an appropriate document management solution.  There have been several overviews of scanning operations for local governments, most recently in response to the question, If our county has a public record on…

Deep Freeze Warning

Happy New Year everyone! And with the New Year, many of us are about to experience a prolonged deep freeze. During last year’s coldest weather, a number of government offices in the mountain counties experienced plumbing issues. Before the frigid temps move in, double-check to make sure that you don’t have records stored in locations…

Microfilm Reel

Silver and Diazo

The State Archives of North Carolina provides microfilming of the minutes of major decision-making boards and commissions in state agencies and local governments. Once the minutes are filmed, we will store the “silver halide” original in our security vault. When we make a copy of the microfilm for state agencies or local governments to use in…