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New Community Colleges Schedule!

  The Government Records Section of the NC State Archives with the NC Community College System is pleased to announce that the new Community Colleges records retention and disposition schedule is available and may be downloaded at the following url:  http://archives.ncdcr.gov/Portals/3/PDF/schedules/NCCCS_Colleges_Final_7-26-16.pdf?ver=2016-08-08-113555-747 We appreciate the feedback and comments we received during the review process.  If you have any questions or…

Governor James B. Hunt, Jr. 2000-2001 General Correspondence completed

Processing, arrangement, and description has been completed on Governor James B. Hunt, Jr.’s General Correspondence for 2000-2001. The correspondence consists of letters, memoranda, reports, and other enclosures sent to the Governor by the citizens of North Carolina, and his official responses to that correspondence. The correspondence is arranged alphabetically by subject.  Subjects were assigned by…

Procedural Change for Electronic Means Form

The Records Analysis Unit has recently made some changes concerning procedure when processing requests for disposal of records duplicated by electronic means forms.  For those unfamiliar with that form, it is one that is submitted by local government offices wishing to initiate a scanning program in which the original paper records are destroyed. We have…

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More oddities in the Governor’s Papers

     In the same vein as my previous post, many vendors will solicit the Governor with products or services through correspondence sent to his office. Some of these solicitations can be quite inventive, or even startling at times.  Recently, while processing the 2000 General Correspondence of Governor James B. Hunt, Jr., I encountered a vendor…

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Oddities in the Governor’s Papers

        As Governors’ Records Archivist, I sometimes encounter not only routine letters from constituents while processing the Governor’s correspondence, but artifacts as well.  Occasionally to illustrate their point, citizens will enclose objects or mementos in their letters to the Governor. Some of these objects can be quite unusual.  Recently, while processing 2000 General Correspondence concerning roads from Governor James…

Miscellaneous Records Finding Aids Added to State Archives Website

Many people are familiar with several records created and maintained by the Clerks of Court and Register of Deeds of each county including wills, deed books, estate files, and court minutes. The State Archives of North Carolina has received and made available many of these records for genealogists, lawyers and other researchers. However, people are less…

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Searching the Archives’ State Agency Collection

In addition to writing records retention and disposition schedules and providing records management guidance, the State Archives of North Carolina preserves and makes accessible for research North Carolina’s government records of enduring value. In a previous post, I explained one way of searching our public access catalog, MARS, for county records. Today I will show…

Announcing: Managing Public Records for Local Governments

The State Archives of North Carolina, Government Records Section is pleased to announce the spring schedule for our workshop on Managing Public Records for Local Government This workshop will cover records custodians’ legal responsibilities, key principles of records management, using a records retention and disposition schedule, managing electronic records, and e-mail as a public record.  All…