Planning for Backup

Security backups of electronic files (e-mails, spreadsheets, documents, etc.) that document the business of North Carolina government are public records. Like all public records, security backups may not be destroyed without guidance from the North Carolina Department of Cultural Resources, which can be found in Security Backup Files as Public Records in North Carolina: Guidelines for…

Hertford County Transfers Court Records

The State Archives of North Carolina is pleased to announce the recent addition of nearly 85 cubic feet of Hertford County court records to the Archives holdings. Though the Archives values transfers of all sizes, it is rare to find a body of material that literally triples the amount of records for a single county. Available records include: Judgments before the…

iwantarchive

Strategies for Email Retention

Recently, the National Archives and Records Administration (NARA) released a bulletin to provide guidance on managing email for federal agencies.  Tasked with keeping the nation’s records, NARA offers those of us at the State and Local levels a timely reminder of our collective email-keeping responsibilities and a few helpful tips to tackle the job. Government…

Deep Freeze Warning

Happy New Year everyone! And with the New Year, many of us are about to experience a prolonged deep freeze. During last year’s coldest weather, a number of government offices in the mountain counties experienced plumbing issues. Before the frigid temps move in, double-check to make sure that you don’t have records stored in locations…

Charter Schools and Public Records Retention

Charter schools are a relatively recent development in the history of American education.  North Carolina first passed a law authorizing charter schools in 1996, and removed the cap on the total number of charters permitted in the state in 2011.  What makes charter schools unique is that, while they continue to receive public funding as a traditional public school,…

A Slow Hurricane Season So Far

For the first time since 2004, no nasty tropical system, storm, or hurricane will appear in the Atlantic during May and June, according to AccuWeather.com, leaving North Carolina’s public records high and dry. Now, when the weather is sunny and beautiful, is the calm moment to consider preparation for a public records disaster. There are…

StateWkshopsSU2014

State Agency Workshops!

  To sign up for the workshop, please complete the Workshop Registration Form.  If you have any questions, contact Gail Elliott, e-Mail: gaill.elliott@ncdcr.gov or (919)-807-7350. WORKSHOP SCHEDULE: June 4 Introduction to Managing Public Records (9:00-10:30 am) Organizing Your Digital & Paper Files (10:45-11:45 am) June 18 The Basics of Electronic Public Records (9:00-10:30 am) Managing E-mail (10:45-11:45 am) Aug. 6…

Public Records Request Forms

According to North Carolina’s public records law, N.C.G.S. 132, the people of North Carolina have a right to inspection of public records. N.C.G.S. 132-1(b) states, “Therefore, it is the policy of this State that the people may obtain copies of their public records and public information free or at minimal cost unless otherwise specifically provided…