Disaster Preparations

The State Archives of North Carolina is closely monitoring the progress of Hurricane Irma and the potential impacts it could have on North Carolina. We are encouraging all agencies to start preparation actions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor.…

Crosswalk Document for the General Schedule for State Agency Records Now Available

In anticipation of the Fall 2017 rollout of our brand-new functional records retention schedule, we’re happy to present a “crosswalk” document linking the items on the existing General Schedule for State Agency Records (2015) with their functional analogues. You can download the crosswalk by clicking this link: General Schedule Crosswalk. The General Schedule for State…

MayDay: Saving Our Archives 2017

Protecting our records is one of our fundamental responsibilities as archivists and records managers. May 1—this year and every year— is a time when cultural heritage professionals do something that can have a significant impact a repository’s ability to respond when an emergency occurs. Below are important, but simple steps you can do to prepare…

Announcing: Managing Public Records for Local Governments

The State Archives of North Carolina, Government Records Section is pleased to announce the Spring 2017 schedule for our workshop on Managing Public Records for Local Government This workshop will cover records custodians’ legal responsibilities, key principles of records management, using a records retention and disposition schedule, managing electronic records, and e-mail as a public record. …

The On-site Visit

In 2016, many local governments hosted on-site visits by Government Records Section records analysts. One of our core services for local governments (and state agencies), the on-site visit is when we travel to your office to answer your questions, discuss your records management issues, and review your records rooms. In 2016, records analysts: Met with county health departments to answer questions about Electronic Records…

Microfilming Local Board Minutes

The State Archives of North Carolina microfilms minutes of governing boards of North Carolina’s counties and municipalities to help local governments with permanent preservation of these essential records. Once those records are filmed, we store the silver-halide originals in our security vault. For new county and municipal clerks who are sending minutes for the first time,…

Electronic Records Day – Electronic Records Management

With each passing year, electronic records become more and more prevalent within both state and local government.  As a result, effectively managing these records can be a daunting task.  The Council of State Archives has declared October 10 to be Electronic Records Day (#ERecsDay), which provides the opportunity for archivists around the country to promote…