Alamance Call Number search

Call Numbers for County Records at the State Archives

The County Records collection of the State Archives of North Carolina includes wills and estate files, tax scrolls, Superior Court judgment and minute dockets, and many more record series. In a previous blog post, I described one way to do a catalog search for archived county records. This post explains how to perform a call…

Microfilm Reel

Silver and Diazo

The State Archives of North Carolina provides microfilming of the minutes of major decision-making boards and commissions in state agencies and local governments. Once the minutes are filmed, we will store the “silver halide” original in our security vault. When we make a copy of the microfilm for state agencies or local governments to use in…

ActiveRecordsManagement

A Case for Active Management of Public Records

Circulating on listservs for records managers and archivists is this story from the Jackson Free Press of Jackson, Mississippi. A curious reporter photographed neglected records on the fourth floor of the Hinds County Courthouse. Water damage, dirt, poor shelving, and general disorganization are visible. This is certainly embarrassing to the Hinds County Courthouse staff. These undoubtedly…

Reidsville_Destruction_1

The Light at the End of the Tunnel

How many of you have a records room (or filing cabinet) that’s overflowing?  Have you held off on destroying the records you’re pretty sure are obsolete because you don’t know if your retention schedule will let you?  Or have you simply not had the time to attend to your records in addition to your regular duties?…

Public Records and the 2014 Session of the General Assembly

Frayda Bluestein, Associate Dean for Faculty Development at the University of North Carolina-Chapel Hill School of Government, has posted her thoughts on public records issues discussed during the 2014 session of the North Carolina General Assembly.  The 2014 session paid particular attention to two closely related issues: private information possessed by the government and information…

A Tip for the Management of Electronic Files

Copies are the bane of good file management. Paper copies clutter file cabinets. Shared network drives are overpopulated with unnecessary duplicate files — sometimes called “ROT” files, for “redundant, outdated, and trivial.” Sifting through copies, records managers struggle to identify the “official copies” of records that require proper retention and disposition.1 If you have attended one…

Sending Minutes to be Microfilmed by the State Archives

The State Archives of North Carolina microfilms minutes of major decision-making boards of North Carolina’s counties and municipalities as a service for local governments to ensure the permanent preservation of these essential records. Once those records are filmed, we store the silver negative originals in our security vault. If you are a state agency with records, such…

A Slow Hurricane Season So Far

For the first time since 2004, no nasty tropical system, storm, or hurricane will appear in the Atlantic during May and June, according to AccuWeather.com, leaving North Carolina’s public records high and dry. Now, when the weather is sunny and beautiful, is the calm moment to consider preparation for a public records disaster. There are…

Public Records Request Forms

According to North Carolina’s public records law, N.C.G.S. 132, the people of North Carolina have a right to inspection of public records. N.C.G.S. 132-1(b) states, “Therefore, it is the policy of this State that the people may obtain copies of their public records and public information free or at minimal cost unless otherwise specifically provided…