Microfilming Local Board Minutes

The State Archives of North Carolina microfilms minutes of governing boards of North Carolina’s counties and municipalities to help local governments with permanent preservation of these essential records. Once those records are filmed, we store the silver-halide originals in our security vault. For new county and municipal clerks who are sending minutes for the first time,…

Electronic Records Day – Electronic Records Management

With each passing year, electronic records become more and more prevalent within both state and local government.  As a result, effectively managing these records can be a daunting task.  The Council of State Archives has declared October 10 to be Electronic Records Day (#ERecsDay), which provides the opportunity for archivists around the country to promote…

Important Disaster Preparation Information

With the approach of Tropical Storm Hermine, the staff of the State Archives of North Carolina would like to take this opportunity to share some important information that you will need in the event of an emergency. In the event of flooding, secure the area, and keep everyone out until your safety professionals allow entry.…

Local Government: Records Management Questions

As Records Management Analysts with the State Archives, we work with records custodians from local and state government to ensure compliance with public records laws. Among our responsibilities are to write records retention and disposition schedules, provide training to records custodians throughout the state on records management issues; and as stated in North Carolina General…

We Must Remember This…

Users of the local records retention and disposition schedules will find the disposition instruction “a) Retain records with historical value permanently” for certain records series. For example, in the Municipal schedule, you find this disposition instruction for agendas and meeting packets (Standard 1, Item 3), fund drive and event records (Standard 1, Item 33), management studies (Standard 1, Item…

New County Social Services Agencies Records Retention and Disposition Schedule

The Government Records Section of the State Archives of North Carolina has published the new County Social Services Agencies Records Retention and Disposition Schedule. The schedule is available for your county’s approval. To approve the schedule, the director of your county’s social services agency and the chair of its governing board sign the schedule on page…

UNC School of Government’s New Online Database of Social Services Records Confidentiality Laws

Aimee Wall and the UNC School of Government announced the publication of Ms. Wall’s new book, Disclosing Protective Services Information: A Guide for North Carolina Social Services Agencies. In her book, Ms. Wall analyzes “many of the key federal and state confidentiality laws that apply to disclosure of protective services information by county departments of social…

Summary of Changes to the Sheriff’s Schedule Now Available

To help you navigate changes to the new Sheriff’s records retention and disposition schedule, we have created a table to be used in conjunction with the recently updated local government common standards. Like the summary of changes available for the common standards, this document, which focuses solely on the Sheriff’s Program Operational standard notes each change, addition,…

Pickup of Minutes for Microfilming at 2016 City and County Clerks Academy and Institute – Wednesday, January 20

Representatives of the State Archives of North Carolina will be at the UNC School of Government’s 2016 Annual City and County Clerks Academy and Institute at the Sheraton Imperial Hotel and Convention Center in Research Triangle Park to pick up your municipal and county minutes for microfilming. We will be stationed in the lobby from 10:00…