AgendaandMeetingPackets

Agendas and Meeting Packets

Municipal and county clerks frequently ask about the retention of agendas and meeting packets that they prepare for meetings of their governing boards. Are agendas and meeting packets to be retained permanently, as are the minutes of those meetings? The answer is “No, but …” There is a great deal of flexibility in how long…

Updated Local Government Common Standards

There are a number of functions of government that are common across many different local government agencies.  So in the 18 retention and disposition schedules that we have authored for local government agencies, there are numerous standards that are common throughout many of these schedules.  They include: Administration and Management Budget, Fiscal, and Payroll Geographic…

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New County Sheriff’s Schedule!

The new County Sheriff’s Office records retention and disposition schedule is available and may be downloaded at the following url: http://archives.ncdcr.gov/Portals/26/PDF/schedules/schedules_revised/County_Sheriff_11-15-2015.pdf Once your Sheriff’s Office has approved the new schedule, please remember to send a copy of your signature page to the Government Records Section at the address or fax number below, or email a copy to a Records…

Retention of Computer Network and Systems Traffic Logs

Information technology (IT) departments maintain logs of traffic on networks and systems. According to the National Institute of Standards and Technology’s Guide to Computer Security Log Management, “[l]ogs are composed of log entries; each entry contains information related to a specific event that has occurred within a system or network.” The size of these network and systems traffic…

Calling All Water & Sewer Authorities Records Managers!

The State Archives of North Carolina is updating the local Water/Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule. The current schedule, published in 2004, is located here. If you work for a water & sewer authority or a sanitary district, we want your suggestions for changes and improvements. For example: What records series are…

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Introducing the new General Schedule for State Agency Records

At the 2014 Chief Records Officers meeting, the State Archives of North Carolina solicited feedback about our operations from state agency and university Chief Records Officers.  One of the things a large number of the officers expressed interest in was a reformatted version of the General Schedule for State Agency Records.  Thanks to this feedback, we…

Law Enforcement Audio & Video Recordings Amendment Available

The amendment to Law Enforcement Records (Standard 9) on the Municipal schedule is available and may be downloaded at the following url: http://archives.ncdcr.gov/Portals/26/PDF/schedules/amendments/municipal_amendment_2015and2013.pdf Once your municipality has approved the amendment, please remember to send a copy of your signature page to the Government Records Section at the address or fax number below, or email a copy to a…

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The List of Document Types in Records Descriptions

When analysts write records retention and disposition schedules for North Carolina state and local governments, we write records series descriptions to help you categorize your records and apply the right disposition instructions. Records series descriptions include the records’ business function and, often, a list of document types found in the records series. With most records…

Employee Eligibility Records Amendments are available

The amendments to the Employee Eligibility Records on the local schedules are now available for download.  You can find them at http://archives.ncdcr.gov/ForGovernment/RetentionSchedules/LocalSchedules.aspx.  The schedules affected are: ABC Boards County Board of Elections County Management County Tax Administration County Veterans Services DMH/DD/SAS Local Management Entity Local Health Departments Public Hospitals Public Libraries Public Transportation Systems and…