Archival university records

The current General Records Retention and Disposition Schedule for UNC System Institutions is available on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule.  It includes detailed descriptions of all records, including those that should transfer to the University Archives.  To assist folks who are new to the UNC system or who are new to the concept of records that need…

FAQ: Triggers for Retention

One of the new features of the Functional Schedule for North Carolina State Agencies is more concrete triggers for retention periods. The trigger information is located in the Disposition Instructions column of the functional schedules and is introduced by “Retain until.” Sometimes, the trigger is simply the trigger for destruction, as in RC No. 132.< in…

2018 revisions to the Functional Schedule for North Carolina State Agencies

Version 2.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/documents/functional-schedule-state-agencies).  A few cosmetic changes have been made – for example, you’ll notice the date has changed in the header banner: Amendments to Record Types No changes to record types or appendices were necessary for the functions of Economic Development,…

New Retention and Disposition Schedule for UNC System Institutions

I am happy to report that after several years of work with representatives from the campuses, there is a new retention and disposition schedule for UNC system institutions.  You can find it on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules. This update both incorporates some new records series that were not a part of the 2007 schedule and amends…

Amendments Available for the Community Colleges Schedule

After having the opportunity to meet with many community college staff during workshops I conducted across the state this spring, I identified some items in the schedule that needed to be changed or added.  I’m happy to announce that these amendments are now available on the State Archives website.  You can read a memo from…

Crosswalk Document for the General Schedule for State Agency Records Now Available

In anticipation of the Fall 2017 rollout of our brand-new functional records retention schedule, we’re happy to present a “crosswalk” document linking the items on the existing General Schedule for State Agency Records (2015) with their functional analogues. You can download the crosswalk by clicking this link: General Schedule Crosswalk. The General Schedule for State…

Cross-walking to Functional Schedules – Professional Licenses, Part 1

Due to the number of independent occupational licensing boards in the state, the regulation, creation, issuance, and maintenance of professional licenses is a function that is performed by one of the highest percentages of State-level entities, second to functions that currently exist on the General Schedule for State Agency Records.  As records analysts help agencies crosswalk their existing…

Travel Request and Reimbursement Forms

They’re everywhere: from boxes of conference records scheduled to come to the Archives, to county financial offices, to old file rooms in towns, to our own desks.  Appropriate to their name, travel request forms and travel reimbursement forms can travel quite a bit.  And like other records that show up in multiple places, they can be tricky to manage efficiently.…