New Retention Schedule Model for North Carolina Local Governments

Since 1960, when the State Archives of North Carolina (SANC) first published a retention schedule for county governments, SANC has updated local government records retention and disposition schedules as records, recordkeeping processes, and the laws governing local agencies have changed. Currently, SANC amends schedules when legal changes necessitate only a few records series to be…

Amendments to the Retention and Disposition Schedule for UNC System Institutions

After consultation with university records officers and other subject matter experts, we made a few amendments to the 2018 records retention and disposition schedule for UNC system institutions.  The amendments have been incorporated into the PDF version of the schedule, which can be found on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule.  The items were renumbered as necessary to…

Archival university records

The current General Records Retention and Disposition Schedule for UNC System Institutions is available on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule.  It includes detailed descriptions of all records, including those that should transfer to the University Archives.  To assist folks who are new to the UNC system or who are new to the concept of records that need…

FAQ: Triggers for Retention

One of the new features of the Functional Schedule for North Carolina State Agencies is more concrete triggers for retention periods. The trigger information is located in the Disposition Instructions column of the functional schedules and is introduced by “Retain until.” Sometimes, the trigger is simply the trigger for destruction, as in RC No. 132.< in…

2018 revisions to the Functional Schedule for North Carolina State Agencies

Version 2.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/documents/functional-schedule-state-agencies).  A few cosmetic changes have been made – for example, you’ll notice the date has changed in the header banner: Amendments to Record Types No changes to record types or appendices were necessary for the functions of Economic Development,…

New Retention and Disposition Schedule for UNC System Institutions

I am happy to report that after several years of work with representatives from the campuses, there is a new retention and disposition schedule for UNC system institutions.  You can find it on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules. This update both incorporates some new records series that were not a part of the 2007 schedule and amends…

Amendments Available for the Community Colleges Schedule

After having the opportunity to meet with many community college staff during workshops I conducted across the state this spring, I identified some items in the schedule that needed to be changed or added.  I’m happy to announce that these amendments are now available on the State Archives website.  You can read a memo from…