Law Enforcement and Emergency Services Amendments Available

The Government Records Section of the State Archive of North Carolina would like to announce that amendments are now available for the records retention schedules listed below.  These amendments clarify the retention for 911 calls received as text messages and reflect the legislation governing body-worn cameras for law enforcement personnel, which will go into effect…

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New Community Colleges Schedule!

  The Government Records Section of the NC State Archives with the NC Community College System is pleased to announce that the new Community Colleges records retention and disposition schedule is available and may be downloaded at the following url:  http://archives.ncdcr.gov/Portals/3/PDF/schedules/NCCCS_Colleges_Final_7-26-16.pdf?ver=2016-08-08-113555-747 We appreciate the feedback and comments we received during the review process.  If you have any questions or…

We Must Remember This…

Users of the local records retention and disposition schedules will find the disposition instruction “a) Retain records with historical value permanently” for certain records series. For example, in the Municipal schedule, you find this disposition instruction for agendas and meeting packets (Standard 1, Item 3), fund drive and event records (Standard 1, Item 33), management studies (Standard 1, Item…

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Local Governments – Which schedule should I use?

We just finished a round of regional public records workshops for local governments, and I wanted to go into more detail on some of the information on one of the slides that’s included in every single presentation: the “How do I find my schedule?” slide. (Note: if you’re part of a state agency, and you…

State Agencies – Which schedule should I use?

When I receive a call from a state agency asking when (and if) records can be destroyed or transferred to the State Records Center, the first question I typically ask is, “what sort of records are they?”  For state agencies, this information is not only useful to find the record on a records retention schedule–it’s…

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Request for Comments on New Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule

The Government Records Section of the State Archives of North Carolina requests your review and comments on our update to the Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule. This records schedule identifies and provides retention and disposition instructions for records produced and maintained by water and sewer authorities and sanitary districts. This…

Summary of Changes to New County Social Services Agencies Schedule

As we did with the new County Sheriff’s Office schedule, we have helped you navigate changes to the new County Social Services Agencies records retention and disposition schedule with a table to be used in conjunction with the recently updated local government common standards. This document focuses on the changes to the County Social Services Agencies…

New County Social Services Agencies Records Retention and Disposition Schedule

The Government Records Section of the State Archives of North Carolina has published the new County Social Services Agencies Records Retention and Disposition Schedule. The schedule is available for your county’s approval. To approve the schedule, the director of your county’s social services agency and the chair of its governing board sign the schedule on page…

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Agendas and Meeting Packets

Municipal and county clerks frequently ask about the retention of agendas and meeting packets that they prepare for meetings of their governing boards. Are agendas and meeting packets to be retained permanently, as are the minutes of those meetings? The answer is “No, but …” There is a great deal of flexibility in how long…

Updated Local Government Common Standards

There are a number of functions of government that are common across many different local government agencies.  So in the 18 retention and disposition schedules that we have authored for local government agencies, there are numerous standards that are common throughout many of these schedules.  They include: Administration and Management Budget, Fiscal, and Payroll Geographic…