New Retention and Disposition Schedule for UNC System Institutions

I am happy to report that after several years of work with representatives from the campuses, there is a new retention and disposition schedule for UNC system institutions.  You can find it on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules. This update both incorporates some new records series that were not a part of the 2007 schedule and amends…

Amendments Available for the Community Colleges Schedule

After having the opportunity to meet with many community college staff during workshops I conducted across the state this spring, I identified some items in the schedule that needed to be changed or added.  I’m happy to announce that these amendments are now available on the State Archives website.  You can read a memo from…

Crosswalk Document for the General Schedule for State Agency Records Now Available

In anticipation of the Fall 2017 rollout of our brand-new functional records retention schedule, we’re happy to present a “crosswalk” document linking the items on the existing General Schedule for State Agency Records (2015) with their functional analogues. You can download the crosswalk by clicking this link: General Schedule Crosswalk. The General Schedule for State…

Cross-walking to Functional Schedules – Professional Licenses, Part 1

Due to the number of independent occupational licensing boards in the state, the regulation, creation, issuance, and maintenance of professional licenses is a function that is performed by one of the highest percentages of State-level entities, second to functions that currently exist on the General Schedule for State Agency Records.  As records analysts help agencies crosswalk their existing…

Travel Request and Reimbursement Forms

They’re everywhere: from boxes of conference records scheduled to come to the Archives, to county financial offices, to old file rooms in towns, to our own desks.  Appropriate to their name, travel request forms and travel reimbursement forms can travel quite a bit.  And like other records that show up in multiple places, they can be tricky to manage efficiently.…

Law Enforcement and Emergency Services Amendments Available

The Government Records Section of the State Archive of North Carolina would like to announce that amendments are now available for the records retention schedules listed below.  These amendments clarify the retention for 911 calls received as text messages and reflect the legislation governing body-worn cameras for law enforcement personnel, which will go into effect…

New Community Colleges Schedule!

  The Government Records Section of the NC State Archives with the NC Community College System is pleased to announce that the new Community Colleges records retention and disposition schedule is available and may be downloaded at the following url:  http://archives.ncdcr.gov/Portals/3/PDF/schedules/NCCCS_Colleges_Final_7-26-16.pdf?ver=2016-08-08-113555-747 We appreciate the feedback and comments we received during the review process.  If you have any questions or…

We Must Remember This…

Users of the local records retention and disposition schedules will find the disposition instruction “a) Retain records with historical value permanently” for certain records series. For example, in the Municipal schedule, you find this disposition instruction for agendas and meeting packets (Standard 1, Item 3), fund drive and event records (Standard 1, Item 33), management studies (Standard 1, Item…