text_liaisons

State Agency Records Liaison Manual Available

The Scheduling Guide for State Agency Records Liaisons is now available on our web site here. This guide takes you through the steps of creating, updating, amending and using the Program Records Retention and Disposition Schedules for your office. The guide also explains the role of your agency’s Chief Records Officer (CRO), your agency’s Records…

SANC

5 New Local Retention Schedule Amendments

Over the past month, those of us who work with local records have been busy drafting amendments to our five most recently published records retention schedules. We tend to publish amendments when the law changes, when we learn of some records that weren’t created before, or when we realize that some of the language in…

New County Tax Administration Schedule Published

The Division of Archives and Records has published a new version of the County Tax Administration Records Retention and Disposition Schedule, which can be found on our website at this link.  The County Tax schedule covers records common to all local government offices, as well as program records which are generated specifically by County Tax…

New County Management Retention Schedule Published

The Division of Archives and Records has published a new County Management Records Retention and Disposition Schedule. It is available on our website from this page.  The County Management Schedule covers many county government functions such as administration, personnel, budget and fiscal, code enforcement and inspection, and planning and zoning. Some county departments such as…

Archival Records: A Compromise

As a state agency records analyst, I will oftentimes meet with representatives of other agencies to assist them in updating or amending their records retention schedules.  Last summer, I had one of these meetings with an individual who expressed a desire to mark as “archival” several of the records series generated by his office.  “Archival”…

New County Schedule Drafts for Review

Two new drafts of County Government Records Retention and Disposition Schedules are posted on our website. We are looking for your comments and questions to make these schedules better and more useful to you. One draft is an update of the County Management Schedule. This schedule, last updated in 2006, covers many of the basic…

Records Retention: Out With the Old, In With the New

With the New Year often brings thoughts of making plans for the upcoming year, perhaps making some changes, or dare I say, resolutions. One of those resolutions may be keeping your office and/or the departmental, city, or county file room in better order and cleaner. Your Local Government Records Retention and Disposition Schedules are one…

Municipal Signature Pages

The 2012 Muncipal Retention and Disposition Schedule has been out for over one and a half months now.  In that time, we’ve received 65 copies signature pages, which we keep filed away in the Records Center.  That means that 65 (out of 522) of North Carolina’s municipalities have adopted the most recent version of the…