Procedural Change for Electronic Means Form

The Records Analysis Unit has recently made some changes concerning procedure when processing requests for disposal of records duplicated by electronic means forms.  For those unfamiliar with that form, it is one that is submitted by local government offices wishing to initiate a scanning program in which the original paper records are destroyed. We have…

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More oddities in the Governor’s Papers

     In the same vein as my previous post, many vendors will solicit the Governor with products or services through correspondence sent to his office. Some of these solicitations can be quite inventive, or even startling at times.  Recently, while processing the 2000 General Correspondence of Governor James B. Hunt, Jr., I encountered a vendor…

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Oddities in the Governor’s Papers

        As Governors’ Records Archivist, I sometimes encounter not only routine letters from constituents while processing the Governor’s correspondence, but artifacts as well.  Occasionally to illustrate their point, citizens will enclose objects or mementos in their letters to the Governor. Some of these objects can be quite unusual.  Recently, while processing 2000 General Correspondence concerning roads from Governor James…

Miscellaneous Records Finding Aids Added to State Archives Website

Many people are familiar with several records created and maintained by the Clerks of Court and Register of Deeds of each county including wills, deed books, estate files, and court minutes. The State Archives of North Carolina has received and made available many of these records for genealogists, lawyers and other researchers. However, people are less…

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Searching the Archives’ State Agency Collection

In addition to writing records retention and disposition schedules and providing records management guidance, the State Archives of North Carolina preserves and makes accessible for research North Carolina’s government records of enduring value. In a previous post, I explained one way of searching our public access catalog, MARS, for county records. Today I will show…

Resources Distributed at Annual Meeting of Chief Records Officers

Click on the links below to view the presentations and handouts distributed at the annual meeting of State Agency Chief Records Officers. Functional Analysis Functional Analysis Presentation Functional Analysis Handout 16 Primary Functions of North Carolina State Government   Email Grant Transforming Online Mail with Embedded Semantics (TOMES) Presentation Transforming Online Mail with Embedded Semantics…

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Request for Comments on New Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule

The Government Records Section of the State Archives of North Carolina requests your review and comments on our update to the Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule. This records schedule identifies and provides retention and disposition instructions for records produced and maintained by water and sewer authorities and sanitary districts. This…

Summary of Changes to New County Social Services Agencies Schedule

As we did with the new County Sheriff’s Office schedule, we have helped you navigate changes to the new County Social Services Agencies records retention and disposition schedule with a table to be used in conjunction with the recently updated local government common standards. This document focuses on the changes to the County Social Services Agencies…