Administrative Office of the Courts’ Electronic Records and Imaging Policy: Part 1

After months of planning and development, the Administrative Office of the Courts has completed its Electronic Records and Imaging Policy for the Records in the Custody of the Clerks of Superior Court. This is a significant achievement given the volume and legal value of the records in the clerks’ custody and the time and analysis…

Interactive Record Type Guides

To help people navigate the Functional Schedule for North Carolina State Agencies, the State Archives is developing new interactive record type guides for common record types that serve multiple functions.  These guides allow users to consider the various reasons they may have received or created a record and walk them through where to find the…

Addendum to Minutes of Public Bodies Blog Post

The Government Records Section has recently received feedback on our Minutes of Public Bodies entry, originally posted on Monday, February 26.  This feedback expressed concern that we were attempting to standardize and dictate the way in which minutes should be compiled in agency offices.  This was not our intent, and we apologize for any confusion…

FAQs: Transitory Records

If there’s one category of public records that can be relied upon to cause confusion and anxiety among records custodians and chief records officers, it’s transitory records. We all produce them, in vast quantities, but it can be difficult to know exactly which records qualify as transitory records and when we can dispose of them.…

Minutes of Public Bodies

Article 33C of General Statute 143 establishes requirements for the meetings of public bodies.  G.S. § 143-318.10(e) specifies, “Every public body shall keep full and accurate minutes of all official meetings, including any closed sessions held pursuant to G.S. 143-318.11. Such minutes may be in written form or, at the option of the public body,…

Uniqueness Among Commonalities

When the State Archives of North Carolina decided to change our system for scheduling state agency records to a functional analysis approach, we sought to identify the records that numerous agencies share in common and assign consistent disposition instructions to those records.  Yet we also recognized there are some records that are created or received…

New Retention and Disposition Schedule for UNC System Institutions

I am happy to report that after several years of work with representatives from the campuses, there is a new retention and disposition schedule for UNC system institutions.  You can find it on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules. This update both incorporates some new records series that were not a part of the 2007 schedule and amends…

Amendments Available for the Community Colleges Schedule

After having the opportunity to meet with many community college staff during workshops I conducted across the state this spring, I identified some items in the schedule that needed to be changed or added.  I’m happy to announce that these amendments are now available on the State Archives website.  You can read a memo from…