This second blog post examining the criteria used in the appraisal process, looks at the “appraisal required” designation of records with historical value. When records with a disposition of “Permanent (appraisal required)” no longer have administrative value in office, the Functional Schedule for North Carolina State Agencies requires the agency to contact the Government Records Section so…
Since we rolled out the Functional Schedule for North Carolina State Agencies in December 2017, I’ve created several interactive record type guides (https://archives.ncdcr.gov/documents/record-type-guides) to assist people in finding their records in the functional schedules. The topics include: Complaints Training Records Contracts I also pulled together a guide that looks at the types of records typically…
Our county records intern, Chandler Foster, has finished processing a second installment of Wilson County divorce records. There are 111 new boxes of divorce proceedings from Wilson County, 1931-1968, CR.105.604.007-116, processed in file number order with file numbers ranging from #482 to #6499. These records join the earlier processed divorces, 1859-1912, CR.105.604.001-5, which are in…
Continuing with our series of posts publicizing the drafts for local government schedules that will go live in 2020, we have drafts ready for two more updates. The Street Maintenance, Public Works, and Engineering draft will be one section of an update applying to municipalities and county administrations. The Local Education Agency draft will apply…
Electronic Records Day is once again upon us! For those who are not aware, Electronic Records Day is recognized every year on October 10 and it is designed to raise awareness among state government agencies, the general public, related professional organizations, and other stakeholders, about the crucial role electronic records play in our world. This…
As explained in a post at the beginning of the year, the State Archives of North Carolina has adopted a new process for updating retention and disposition schedules for local government agencies in North Carolina. Today, we’re beginning to post drafts of these schedules that will be released in January 2020. If you would like…
The State Archives is proud to announce our Fall 2019 workshop series on Managing Public Records for Local Governments. Please note that this is an updated schedule reflecting that we will need to reschedule several workshops to a later date. These workshops are free for all local government employees. Please click on the image below…
This is the first in a series of blog posts examining the criteria used in the appraisal process and looks at historical value and statewide significance. The Functional Schedule for North Carolina State Agencies includes three dispositions for records with historical value: Permanent: Retain in office permanently; Permanent (archival): Transfer to the State Records Center…
The State Archives is proud to announce our Fall 2019 workshop series on Managing Public Records for Local Governments. These workshops are free for all local government employees. Please click on the image below to go to our registration form. We will send confirmation emails providing the full information for the location where you have…
After a conversation with Asheville-Buncombe Technical Community College, we became aware that some community college campuses have their own law enforcement personnel. So we have developed a Public Safety section (Standard 10) for the community colleges retention and disposition schedule that encompasses the records that are created and received by campus police. You can find…
The State Archives of North Carolina is closely monitoring the progress of Hurricane Dorian and the potential impacts it could have on North Carolina. We are encouraging all agencies to start preparation actions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor.…
The Government Records Section of the State Archives is pleased to announce dates for the workshop series on emergency preparedness for records. This workshop is free and designed for Registers of Deeds and Assistant Registers of Deeds. The workshop will cover: Basics of records management E-recordings guidelines Identifying essential records Reasons behind disaster preparedness Creating…
[This blog post was written by Ruth Cody and Alexandra Dowrey, Archivists in the Records Description Unit, Government Records Section.] While searching our new catalog, the Discover Online Catalog (DOC; https://archives.ncdcr.gov/doc/search-doc), you may have noticed that some of the county catalog entries look different than they did in MARS. That’s because the Records Description Unit…
The Government Records Section of the State Archives is pleased to announce workshops for state employees on managing public records. The workshops are free and designed for state government employees and officials. The workshops will be held in the Demonstration Gallery of the NC Museum of History, 5 E. Edenton St., in Raleigh. To register,…
Version 3.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/documents/functional-schedule-state-agencies). As with our last update, you’ll notice that the date in the header and in the file name has changed to identify the functions with changes this year. Please note an addition made to the overview and signature pages that…
