Update to Cooperative Extension Retention Schedule – Feedback Sought from Local Extension Offices

The State Archives of North Carolina is currently planning on releasing an updated version of the records retention schedule for Cooperative (Agricultural) Extensions this spring. We have not revised this schedule since the early 1980s, so we look forward to providing local Cooperative Extension offices with a schedule that better fits with their current practices.…

Updates on Local Records Retention Schedules

In March 2019, the State Archives of North Carolina (SANC) released the General Records Schedule for Local Government Agencies.  Since the release of that document we have listened to and collected feedback from various local government agencies and will be implementing some changes into how this document is approved, as well as how local government…

2020 Amendments to the Retention and Disposition Schedule for UNC System Institutions

After consultation with university records officers and other subject matter experts, we made some amendments to the 2018 records retention and disposition schedule for UNC system institutions.  The amendments have been incorporated into the PDF version of the schedule, which can be found on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule.  The items were renumbered as necessary to…

Draft for New Local Government Agency Schedules, Part 3

The 2020 Local Government Program Records Retention Schedule is being developed. Please see the below draft of the Public Utilities and Environmental/Waste Records standard, which will be included in the schedule. Contact Whitney Ray (whitney.ray@ncdcr.gov) with comments or questions. Records have been loosely categorized into Environmental and Waste Records, Erosion and Sediment Control Records, Public…

Appraisal 101: “Appraisal Required”

This second blog post examining the criteria used in the appraisal process, looks at the “appraisal required” designation of records with historical value. When records with a disposition of “Permanent (appraisal required)” no longer have administrative value in office, the Functional Schedule for North Carolina State Agencies requires the agency to contact the Government Records Section so…

Updates to Interactive Record Type Guides

Since we rolled out the Functional Schedule for North Carolina State Agencies in December 2017, I’ve created several interactive record type guides (https://archives.ncdcr.gov/documents/record-type-guides)  to assist people in finding their records in the functional schedules.  The topics include: Complaints Training Records Contracts I also pulled together a guide that looks at the types of records typically…

Wilson County Divorces Processed

Our county records intern, Chandler Foster, has finished processing a second installment of Wilson County divorce records. There are 111 new boxes of divorce proceedings from Wilson County, 1931-1968, CR.105.604.007-116, processed in file number order with file numbers ranging from #482 to #6499. These records join the earlier processed divorces, 1859-1912, CR.105.604.001-5, which are in…

Drafts for New Local Government Agency Schedules, Part 2

Continuing with our series of posts publicizing the drafts for local government schedules that will go live in 2020, we have drafts ready for two more updates.  The Street Maintenance, Public Works, and Engineering draft will be one section of an update applying to municipalities and county administrations.  The Local Education Agency draft will apply…