Retention of County Tax Records

County tax offices have their own local records retention schedule that can get lost in the shuffle, the 2013 County Tax Administration Records Retention and Disposition Schedule. It has sections for property appraisal records, tax collection records, land records, motor vehicle records, and business and other tax records. Here is the retention for some common tax records. Tax Collection Records How long…

Court Records Transfers in 2017

It has already been a busy year for court records transfers to the State Archives. I recently posted about the voluminous records transfer initiated by Moore County’s Clerk of Superior Court (see Moore County Transfer: Court Records) this past June, but we’ve been all over the state in 2017, inventorying and transferring valuable court records…

Crosswalk Document for the General Schedule for State Agency Records Now Available

In anticipation of the Fall 2017 rollout of our brand-new functional records retention schedule, we’re happy to present a “crosswalk” document linking the items on the existing General Schedule for State Agency Records (2015) with their functional analogues. You can download the crosswalk by clicking this link: General Schedule Crosswalk. The General Schedule for State…

Cross-walking to Functional Schedules – Professional Licenses, Part 1

Due to the number of independent occupational licensing boards in the state, the regulation, creation, issuance, and maintenance of professional licenses is a function that is performed by one of the highest percentages of State-level entities, second to functions that currently exist on the General Schedule for State Agency Records.  As records analysts help agencies crosswalk their existing…

Draft Schedule: Legal

This draft is no longer current.  Please see https://ncrecords.wordpress.com/2017/09/18/final-drafts-of-functional-schedules/ for the latest version. The draft schedule for the Legal function has been vetted by a group of expert stakeholders and has been reviewed by staff at the State Archives of North Carolina.  Now we want to provide an opportunity for a broader audience of state government…

Draft Schedule: Public Assistance and Support Services

This draft is no longer current.  Please see https://ncrecords.wordpress.com/2017/09/18/final-drafts-of-functional-schedules/ for the latest version. The draft schedule for the Public Assistance and Support Services function has been vetted by a group of expert stakeholders and has been reviewed by staff at the State Archives of North Carolina.  Now we want to provide an opportunity for a broader…

Moore County Transfer: Court Records

Although we here at the State Archives are facilitating records transfers all day, every day, it’s particularly noteworthy when the holdings for a state or local agency are more than doubled (in this case, octupled!) by a transfer. We’re pleased to announce that this month, Moore County has transferred 217 cubic feet of valuable court,…

Travel Request and Reimbursement Forms

They’re everywhere: from boxes of conference records scheduled to come to the Archives, to county financial offices, to old file rooms in towns, to our own desks.  Appropriate to their name, travel request forms and travel reimbursement forms can travel quite a bit.  And like other records that show up in multiple places, they can be tricky to manage efficiently.…

Sending State Agency Records to the Archives

Under G.S. 121-5(d), public records certified by the Department of Natural and Cultural Resources as being of permanent value shall be preserved in the custody of the agency in which the records are normally kept or in the State Archives. For state agencies, this means that a specific records series that a records analyst and…