New Retention Schedule Model for North Carolina Local Governments

Since 1960, when the State Archives of North Carolina (SANC) first published a retention schedule for county governments, SANC has updated local government records retention and disposition schedules as records, recordkeeping processes, and the laws governing local agencies have changed. Currently, SANC amends schedules when legal changes necessitate only a few records series to be…

Amendments to the Retention and Disposition Schedule for UNC System Institutions

After consultation with university records officers and other subject matter experts, we made a few amendments to the 2018 records retention and disposition schedule for UNC system institutions.  The amendments have been incorporated into the PDF version of the schedule, which can be found on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule.  The items were renumbered as necessary to…

Visiting the SRC

We are revising visitor check-in procedures for the SRC. Even long-time agency representatives will be asked to provide several details, including: Driver’s license Work phone Work address Work email Third-party visitors* will be required to present their authorization to review records so that it can be scanned and entered into the system. All visitors are…

Electronic Records Day 2018 – Storage Structure

[This blog post was written by Jamie Patrick-Burns, Digital Archivist for the State Archives of North Carolina] It’s October 10 and that means Electronic Records Day! Sponsored by the Council of State Archivists (CoSA), Electronic Records Day is an opportunity to share how we manage our state’s digital resources and raise awareness about best practices…

New Phone Numbers for Archives Staff

Effective Wednesday, October 10, 2018, the Division of Archives and Records, including the Government Records Section staff, will have new phone numbers.  The new numbers for the Government Records Section are listed below and can also be found via the contact page located in the blog’s main menu.  The remaining Archives staff numbers can be…

FAQ: Permanent (Appraisal Required)

In the Functional Schedule for North Carolina State Agencies, you sometimes find this in the disposition instructions: Permanent (appraisal required) In the glossary, we explain the process that will be followed for these records: When these records no longer have administrative value in office, the agency will contact the Government Records Section so the records…

Disaster Preparations: Hurricane Florence

The State Archives of North Carolina is closely monitoring the progress of Hurricane Florence and the potential impacts it could have on North Carolina. We are encouraging all agencies to start preparation actions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor.…