Electronic Records Day is once again upon us! For those who are not aware, Electronic Records Day is recognized every year on October 10 and it is designed to raise awareness among state government agencies, the general public, related professional organizations, and other stakeholders, about the crucial role electronic records play in our world. This…
As explained in a post at the beginning of the year, the State Archives of North Carolina has adopted a new process for updating retention and disposition schedules for local government agencies in North Carolina. Today, we’re beginning to post drafts of these schedules that will be released in January 2020. If you would like…
The State Archives is proud to announce our Fall 2019 workshop series on Managing Public Records for Local Governments. Please note that this is an updated schedule reflecting that we will need to reschedule several workshops to a later date. These workshops are free for all local government employees. Please click on the image below…
This is the first in a series of blog posts examining the criteria used in the appraisal process and looks at historical value and statewide significance. The Functional Schedule for North Carolina State Agencies includes three dispositions for records with historical value: Permanent: Retain in office permanently; Permanent (archival): Transfer to the State Records Center…
The State Archives is proud to announce our Fall 2019 workshop series on Managing Public Records for Local Governments. These workshops are free for all local government employees. Please click on the image below to go to our registration form. We will send confirmation emails providing the full information for the location where you have…
After a conversation with Asheville-Buncombe Technical Community College, we became aware that some community college campuses have their own law enforcement personnel. So we have developed a Public Safety section (Standard 10) for the community colleges retention and disposition schedule that encompasses the records that are created and received by campus police. You can find…
The State Archives of North Carolina is closely monitoring the progress of Hurricane Dorian and the potential impacts it could have on North Carolina. We are encouraging all agencies to start preparation actions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor.…
The Government Records Section of the State Archives is pleased to announce dates for the workshop series on emergency preparedness for records. This workshop is free and designed for Registers of Deeds and Assistant Registers of Deeds. The workshop will cover: Basics of records management E-recordings guidelines Identifying essential records Reasons behind disaster preparedness Creating…
[This blog post was written by Ruth Cody and Alexandra Dowrey, Archivists in the Records Description Unit, Government Records Section.] While searching our new catalog, the Discover Online Catalog (DOC; https://archives.ncdcr.gov/doc/search-doc), you may have noticed that some of the county catalog entries look different than they did in MARS. That’s because the Records Description Unit…
The Government Records Section of the State Archives is pleased to announce workshops for state employees on managing public records. The workshops are free and designed for state government employees and officials. The workshops will be held in the Demonstration Gallery of the NC Museum of History, 5 E. Edenton St., in Raleigh. To register,…
Version 3.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/documents/functional-schedule-state-agencies). As with our last update, you’ll notice that the date in the header and in the file name has changed to identify the functions with changes this year. Please note an addition made to the overview and signature pages that…
This post applies to any State-level agency, including occupational licensing boards, that works with the Office of Administrative Hearings to resolve contested cases. One of the many systems in place for citizens to hold government accountable is the ability to appeal a government decision affecting them to a higher authority. The most famous appeals are…
In the process of updating the local schedules, we are seeking input from local governments.
Another round of amendments has been approved for the retention and disposition schedule for community colleges. You can find the new amendments in an updated version of the schedule on the State Archives website. Here are the changes: The Capital Improvements File (Standard 2, item 11) now has a disposition for bond records, such as…
The Government Records Section of the State Archives has added a workshop for local government employees in June 2019.
