The Records Analysis Unit has received approval to change signature page language in local government schedules that should streamline the approval process for local government agencies. This change will be implemented in future releases of local government schedules and be explained in detail with accompanying blog posts and Listserv communications. The General Schedule for Local…
After this last year, it has become clearer that our working environments and conditions can change quickly and being prepared for those redirections is vital for a smooth transition. Since we cannot predict the future, a good disaster plan is key, but how do you start? It is important that agencies are prepared to continue their basic operations serving their communities quickly and efficiently during adverse conditions. In cases of emergency, it is best…
The State Archives of North Carolina is pleased to offer the workshop series on Essential Records and Disaster Preparedness . These are free, virtual workshops open to local and government employees and elected officials in two parts in March-April 2021. Please plan to attend both parts. Attendance is limited. To register, complete this form. Part…
In the past year, much has changed on UNC System campuses. Many new records have been created in response to the COVID pandemic, some of which may have long-term historical value. You can check with your University Archivist or with the Government Records Section if you have questions about appraising these records. There are also…
After consultation with university records officers and other subject matter experts, we made some amendments to the 2018 records retention and disposition schedule for UNC system institutions. The amendments have been incorporated into the PDF version of the schedule, and this update can be found on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules/university-north-carolina-general-records. The items were renumbered to…
We have shared with North Carolina government agencies some guidance about how to appraise new records being created in response to the COVID pandemic for possible long-term archival value. But we also see records being created that have a short-term administrative value to the creating agency and no research value to other people. Here are…
The 2021 version of the Retention and Disposition Schedule for Colleges in the North Carolina Community College System has been released and is available to the campuses for approval. It can be found on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules/colleges-north-carolina-community-college. Here is a summary of the changes that have been made since the 2019 amendments were released…
Note: This is an update of a G.S. 132 Files blog post originally posted by Carie Chesarino December 18, 2013 The maintenance, preservation, and accessibility of North Carolina’s public records are all under the purview of the records custodian. The Society of American Archivists’ Dictionary of Archives Terminology defines custodian as “the person or organization holding and responsible…
The Senate Audio for 1993-2005 has been flagged as problematic for a few years, because the Dictaphone equipment used for production and playback was first discontinued and then totally abandoned by its maker. Although we had access to an old Dictaphone machine, it eventually broke down, and there was no way to procure the parts…
In May 2020, the State Archives of North Carolina received a Council on Library and Information Resources (CLIR) Recordings-at-Risk grant, made possible by funding from the Andrew W. Mellon Foundation.* The project, titled Preserving and Providing Access to Legislative History: Senate Audio Digitization, will digitize 64 Dictaphone Veritrac tapes in the North Carolina Senate Daily…
Applications are now open for the 2021 Traveling Archivist Program (TAP), “Preserving and Sharing Community Histories Online.” Please find the application and guidelines here. Applications are due January 31. Eligible institutions include historical and genealogical societies; public libraries; the archives of colleges, hospitals, and other organizations; historic houses, sites, and museums; and other publicly accessible institutions…
Files and Filing Workshop for State Employees dates announced for late January, early February. All classes are virtual and free of charge.
Over the holidays, the website of the State Archives of North Carolina was updated. Although the primary address (https://archives.ncdcr.gov/) remains the same, many web addresses deeper within the site have changed, including pages that host guidance documentation and records retention and disposition schedules. If you have one of these pages bookmarked, you should verify the…
The Records Analysis Unit is continuing to wait on internal approval to signature page language that will hopefully streamline the approval process. In the meantime, we are taking the opportunity to make additional revisions and edits to the Local Government Program Schedule (previously the County Management and Municipal schedule, now combined into one document). The…
The State Archives provides detailed instructions for transferring archival electronic records from state agencies to the State Archives for permanent retention. And now we’ve also created a checklist to help you navigate this process. Most of the steps have links to resources on the State Archives website that can provide further guidance, such as using the Functional…
