Last month, I shared our benchmarks for completing our functional schedules project. Now I want to suggest some activities that agencies can complete between now and fall 2017 to prepare for the transition to functional schedules. If you allow 2-3 months to complete each of these tasks, you will be ready to embrace the new…
To register please complete the workshop_registration_form and return it to rashida.felder@ncdcr.gov or fax it to 919-715-3627.
With the approach of Tropical Storm Hermine, the staff of the State Archives of North Carolina would like to take this opportunity to share some important information that you will need in the event of an emergency. In the event of flooding, secure the area, and keep everyone out until your safety professionals allow entry.…
Today we entered the next phase of our project to develop functional schedules for state agencies in North Carolina. For a refresher on the guiding principles of this functional analysis, look back to our May post or our YouTube overview. Drafting Schedules Courtney Bailey and Kyna Herzinger are taking the lead in drafting these new…
As Records Management Analysts with the State Archives, we work with records custodians from local and state government to ensure compliance with public records laws. Among our responsibilities are to write records retention and disposition schedules, provide training to records custodians throughout the state on records management issues; and as stated in North Carolina General…
The Government Records Section of the NC State Archives with the NC Community College System is pleased to announce that the new Community Colleges records retention and disposition schedule is available and may be downloaded at the following url: http://archives.ncdcr.gov/Portals/3/PDF/schedules/NCCCS_Colleges_Final_7-26-16.pdf?ver=2016-08-08-113555-747 We appreciate the feedback and comments we received during the review process. If you have any questions or…
Users of the local records retention and disposition schedules will find the disposition instruction “a) Retain records with historical value permanently” for certain records series. For example, in the Municipal schedule, you find this disposition instruction for agendas and meeting packets (Standard 1, Item 3), fund drive and event records (Standard 1, Item 33), management studies (Standard 1, Item…
Processing, arrangement, and description has been completed on Governor James B. Hunt, Jr.’s General Correspondence for 2000-2001. The correspondence consists of letters, memoranda, reports, and other enclosures sent to the Governor by the citizens of North Carolina, and his official responses to that correspondence. The correspondence is arranged alphabetically by subject. Subjects were assigned by…
The Government Records Section of the State Archives of North Carolina has updated the Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule. It is now available for approval by water and sewer authorities as established under G.S. 162A as well as sanitary districts. The updated schedule, dated May 1, 2016, is available…
The Records Description Unit recently completed two county original wills projects. These records are available for research in the State Archives of North Carolina’s Search Room. The Bladen County Wills, 1882-1968, are arranged alphabetically by surname and have the call numbers CR.011.801.1 – CR.011.801.18. The Lincoln County Wills, 1925-1968, have also been alphabetized and interfiled…
We just finished a round of regional public records workshops for local governments, and I wanted to go into more detail on some of the information on one of the slides that’s included in every single presentation: the “How do I find my schedule?” slide. (Note: if you’re part of a state agency, and you…
When I receive a call from a state agency asking when (and if) records can be destroyed or transferred to the State Records Center, the first question I typically ask is, “what sort of records are they?” For state agencies, this information is not only useful to find the record on a records retention schedule–it’s…
The Records Analysis Unit has recently made some changes concerning procedure when processing requests for disposal of records duplicated by electronic means forms. For those unfamiliar with that form, it is one that is submitted by local government offices wishing to initiate a scanning program in which the original paper records are destroyed. We have…
In the same vein as my previous post, many vendors will solicit the Governor with products or services through correspondence sent to his office. Some of these solicitations can be quite inventive, or even startling at times. Recently, while processing the 2000 General Correspondence of Governor James B. Hunt, Jr., I encountered a vendor…
As Governors’ Records Archivist, I sometimes encounter not only routine letters from constituents while processing the Governor’s correspondence, but artifacts as well. Occasionally to illustrate their point, citizens will enclose objects or mementos in their letters to the Governor. Some of these objects can be quite unusual. Recently, while processing 2000 General Correspondence concerning roads from Governor James…
