COVID-19 Records in North Carolina Community Colleges

We have shared with North Carolina government agencies some guidance about how to appraise new records being created in response to the COVID pandemic for possible long-term archival value.  But we also see records being created that have a short-term administrative value to the creating agency and no research value to other people.  Here are…

Update released for Community Colleges Retention and Disposition Schedule

The 2021 version of the Retention and Disposition Schedule for Colleges in the North Carolina Community College System has been released and is available to the campuses for approval.  It can be found on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules/colleges-north-carolina-community-college. Here is a summary of the changes that have been made since the 2019 amendments were released…

The Role of Records Custodian

Note: This is an update of a G.S. 132 Files blog post originally posted by Carie Chesarino December 18, 2013 The maintenance, preservation, and accessibility of North Carolina’s public records are all under the purview of the records custodian. The Society of American Archivists’ Dictionary of Archives Terminology  defines custodian as “the person or organization holding and responsible…

CLIR Recordings-at-Risk Grant to Digitize Senate Audio, 1993-2005

In May 2020, the State Archives of North Carolina received a Council on Library and Information Resources (CLIR) Recordings-at-Risk grant, made possible by funding from the Andrew W. Mellon Foundation.* The project, titled Preserving and Providing Access to Legislative History: Senate Audio Digitization, will digitize 64 Dictaphone Veritrac tapes in the North Carolina Senate Daily…

2021 Traveling Archivist Program (TAP): “Preserving and Sharing Community Histories Online”

Applications are now open for the 2021 Traveling Archivist Program (TAP), “Preserving and Sharing Community Histories Online.” Please find the application and guidelines here. Applications are due January 31. Eligible institutions include historical and genealogical societies; public libraries; the archives of colleges, hospitals, and other organizations; historic houses, sites, and museums; and other publicly accessible institutions…

Update to State Archives website

Over the holidays, the website of the State Archives of North Carolina was updated. Although the primary address (https://archives.ncdcr.gov/) remains the same, many web addresses deeper within the site have changed, including pages that host guidance documentation and records retention and disposition schedules. If you have one of these pages bookmarked, you should verify the…

Local Government Schedule Updates

The Records Analysis Unit is continuing to wait on internal approval to signature page language that will hopefully streamline the approval process. In the meantime, we are taking the opportunity to make additional revisions and edits to the Local Government Program Schedule (previously the County Management and Municipal schedule, now combined into one document). The…

Checklist for Electronic Records Transfers

The State Archives provides detailed instructions for transferring archival electronic records from state agencies to the State Archives for permanent retention.  And now we’ve also created a checklist to help you navigate this process.  Most of the steps have links to resources on the State Archives website that can provide further guidance, such as using the Functional…