StateWorkshops

Spring State Agency Workshops

To sign up for workshops, please complete the Workshop Registration Form.  If you have any questions, contact Gail Elliott at gaill.elliott@ncdcr.gov or (919)-807-7350.  Please note that all workshops will be held in room #208 of the Department of Natural and Cultural Resources building, located at 109 E. Jones Street. WORKSHOP SCHEDULE: March 17, 2016 Introduction to Managing Public Records…

UNC School of Government’s New Online Database of Social Services Records Confidentiality Laws

Aimee Wall and the UNC School of Government announced the publication of Ms. Wall’s new book, Disclosing Protective Services Information: A Guide for North Carolina Social Services Agencies. In her book, Ms. Wall analyzes “many of the key federal and state confidentiality laws that apply to disclosure of protective services information by county departments of social…

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Agendas and Meeting Packets

Municipal and county clerks frequently ask about the retention of agendas and meeting packets that they prepare for meetings of their governing boards. Are agendas and meeting packets to be retained permanently, as are the minutes of those meetings? The answer is “No, but …” There is a great deal of flexibility in how long…

Summary of Changes to the Sheriff’s Schedule Now Available

To help you navigate changes to the new Sheriff’s records retention and disposition schedule, we have created a table to be used in conjunction with the recently updated local government common standards. Like the summary of changes available for the common standards, this document, which focuses solely on the Sheriff’s Program Operational standard notes each change, addition,…

Pickup of Minutes for Microfilming at 2016 City and County Clerks Academy and Institute – Wednesday, January 20

Representatives of the State Archives of North Carolina will be at the UNC School of Government’s 2016 Annual City and County Clerks Academy and Institute at the Sheraton Imperial Hotel and Convention Center in Research Triangle Park to pick up your municipal and county minutes for microfilming. We will be stationed in the lobby from 10:00…

Updated Local Government Common Standards

There are a number of functions of government that are common across many different local government agencies.  So in the 18 retention and disposition schedules that we have authored for local government agencies, there are numerous standards that are common throughout many of these schedules.  They include: Administration and Management Budget, Fiscal, and Payroll Geographic…

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New County Sheriff’s Schedule!

The new County Sheriff’s Office records retention and disposition schedule is available and may be downloaded at the following url: http://archives.ncdcr.gov/Portals/26/PDF/schedules/schedules_revised/County_Sheriff_11-15-2015.pdf Once your Sheriff’s Office has approved the new schedule, please remember to send a copy of your signature page to the Government Records Section at the address or fax number below, or email a copy to a Records…

Retention of Computer Network and Systems Traffic Logs

Information technology (IT) departments maintain logs of traffic on networks and systems. According to the National Institute of Standards and Technology’s Guide to Computer Security Log Management, “[l]ogs are composed of log entries; each entry contains information related to a specific event that has occurred within a system or network.” The size of these network and systems traffic…

New State Agency Records Processed in Conjunction with the Creation of the STEM Digital Collection on NCDC

In conjunction with the new Science, Technology, Engineering, and Math Digital Collection recently launched by NCDC, we have processed the following state agency series that have records sampled in the digital collection. Board of Science and Technology Record Group. Scientific Equipment File (MARS Id: 124.2 (Series)) North Carolina Board of Science and Technology identified and fostered…

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Using Multiple Retention Schedules: Local Governments and DHHS

Have you encountered language like this in your local records retention schedule? County Health Departments, County Social Service Departments, County Health and Human Services Departments, Local Management Entities, and Local Management Entity Providers all work with federal funds distributed by North Carolina’s Department of Health and Human Services (NC DHHS).  Records supporting the expenditure of…