In this tutorial, records analysts introduce public records laws in North Carolina, including General Statutes 132 (hence our aptly named blog!) and 121. At the end of the video, you will know the definition of public records, how to fulfill public records requests, and how to navigate confidentiality restrictions. Special thanks to Mike Rogers for…
Ever felt overwhelmed at the amount of records you manage? It’s possible you could get rid of some of those records without needing to consult the retention schedule. The State Archives is happy to announce a new tutorial video that can help you conduct initial appraisals of your paper and digital records. In this video, records…
From: Rebecca McGee-Lankford Assistant State Records Administrator Government Records Section The COVID-19 State of Emergency in North Carolina represents an unprecedented event in North Carolina history, and we at the State Archives’ Government Records Section are working to ensure that we capture the public records that will help future North Carolinians understand this difficult and uncertain…
We are excited to release a new tutorial on how to box records for storage at the State Records Center (SRC). This 5-minute video walks you through the supplies that are required, how to find your item number, how to construct the box, how to inventory the contents, and how to schedule a transfer of…
From: Rebecca McGee-Lankford Assistant State Records Administrator Government Records Section The COVID-19 State of Emergency in North Carolina represents an unprecedented event in North Carolina history, and we at the State Archives’ Government Records Section are working to ensure that the public records that will help future North Carolinians understand this difficult and uncertain time are captured…
Most government agency operations have been impacted by the current COVID-19 pandemic. The State Archives of the Department of Natural and Cultural Resources wants to help you address any records management concerns that arise from these changes. We are, therefore, offering four more Office Hours on Telework and Records Management. Two sessions are designed for…
One key theme running through this series of Appraisal 101 blogs is the need to retain agency records with historical value. So it stands to reason that the Functional Schedule for North Carolina State Agencies (RC No.111.P) designates records documenting the history of an agency as permanent records. It should be noted that the schedule description is exhaustive, including narratives, summaries, scrapbooks, photographs, oral histories, and other related records. As they are not specifically identified, “other related records” could include videos,…
With current restrictions, some public officials may have been, or be considering, performing remote notarizations in which the principal (signer) is appearing on camera with audio rather than physically. The following is guidance from Charles Szypszak, Albert Coates Distinguished Professor of Public Law and Government, School of Government, University of North Carolina at Chapel Hill.…
As part of the Spring 2020 Local Program Schedule revisions, we will now introduce two components of the revised County Management schedule. The first is a revision of the Emergency Medical Services (EMS) and Fire Department Records standard. Previously, this standard included Emergency Management items. We have moved Emergency Management items to the General Schedule…
With many local government employees transitioning to working from home and all local government agency operations impacted by the current COVID-19 pandemic, the State Archives wants to help you address any records management concerns that arise from all of these changes. We will offer a Local Government “Office Hour” on April 16 at 10:00 am…
If you don’t already follow Coates’ Canons, the official blog of the UNC School of Government, we encourage you to do so. The experts from the School of Government regularly share useful information for local government agencies. During the COVID-19 pandemic, they have put together a wealth of material to help local agencies adapt their…
The Functional Schedule for North Carolina State Agencies went into effect December 1, 2017. Beginning July 1, 2018, updated versions of the functional schedule are released at the beginning of each fiscal year. State agencies wishing to request amendments of any sort during this 2020 cycle need to submit them to their records analyst by…
To all records custodians: While the SRC is closed to the general public, we continue to work closely with our state and local government patrons to ensure that your records are accessible when needed. Many of our staff have chosen to telework during this health crisis. In order for us continue to respond to your…
Teleworking presents challenges for public records management. Here are some tips for making sure your public records remain secure when you work from home.
In accordance with Governor Roy Cooper’s Executive Order 117, and to help limit the spread of COVID-19, the Archives and Library Building and the State Records Center will close to the public beginning Mar. 17. Please note that the State Records Center remains open for state and local government employees for accessing and retrieving records,…
