Electronic Records Day–Digital Permanence

The best way to fight the bit rot apocalypse is to prevent it before it becomes a problem. As Alt Girl reminds Regular Guy in Night of the Living Bit Rot , there are three steps to keeping your data and electronic records safe: hash your data, back up your data in different places, and check your…

Electronic Records Day – Electronic Records Management

With each passing year, electronic records become more and more prevalent within both state and local government.  As a result, effectively managing these records can be a daunting task.  The Council of State Archives has declared October 10 to be Electronic Records Day (#ERecsDay), which provides the opportunity for archivists around the country to promote…

Disaster Preparations

Hurricane Matthew is expected to move north along the east coast of the U.S. later this week and into the weekend. Even if the eye of the storm remains offshore, hurricane or tropical force conditions could still impact North Carolina. Those in the storm’s path should prepare for possible wind and water damage. We are…

Draft Schedule: Public Relations

The draft schedule for the Public Relations function has been vetted by a group of expert stakeholders and has been reviewed by staff at the State Archives of North Carolina.  Now we want to provide an opportunity for a broader audience of state government employees to review this draft and provide constructive feedback.  You can…

Law Enforcement and Emergency Services Amendments Available

The Government Records Section of the State Archive of North Carolina would like to announce that amendments are now available for the records retention schedules listed below.  These amendments clarify the retention for 911 calls received as text messages and reflect the legislation governing body-worn cameras for law enforcement personnel, which will go into effect…

Ready. Set. Go!

Last month, I shared our benchmarks for completing our functional schedules project. Now I want to suggest some activities that agencies can complete between now and fall 2017 to prepare for the transition to functional schedules. If you allow 2-3 months to complete each of these tasks, you will be ready to embrace the new…

Important Disaster Preparation Information

With the approach of Tropical Storm Hermine, the staff of the State Archives of North Carolina would like to take this opportunity to share some important information that you will need in the event of an emergency. In the event of flooding, secure the area, and keep everyone out until your safety professionals allow entry.…

Benchmarks for the Functional Schedules

Today we entered the next phase of our project to develop functional schedules for state agencies in North Carolina.  For a refresher on the guiding principles of this functional analysis, look back to our May post or our YouTube overview. Drafting Schedules Courtney Bailey and Kyna Herzinger are taking the lead in drafting these new…