2020 Amendments to the Retention and Disposition Schedule for UNC System Institutions

After consultation with university records officers and other subject matter experts, we made some amendments to the 2018 records retention and disposition schedule for UNC system institutions. The amendments have been incorporated into the PDF version of the schedule, which can be found on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule. The items were renumbered as necessary to…

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State Records Center Fax is Down

If you have been trying to submit signature pages, electronic means forms, records requests, or other documents through our fax number we have not received them. We recently received a new copier and the fax capability has yet to be installed. In lieu of faxing, you may still submit documents to us via USPS at:…

Draft for New Local Government Agency Schedules, Part 3

The 2020 Local Government Program Records Retention Schedule is being developed. Please see the below draft of the Public Utilities and Environmental/Waste Records standard, which will be included in the schedule. Contact Whitney Ray (whitney.ray@ncdcr.gov) with comments or questions. Records have been loosely categorized into Environmental and Waste Records, Erosion and Sediment Control Records, Public…

Appraisal 101: "Appraisal Required”

This second blog post examining the criteria used in the appraisal process, looks at the “appraisal required” designation of records with historical value. When records with a disposition of “Permanent (appraisal required)” no longer have administrative value in office, the Functional Schedule for North Carolina State Agencies requires the agency to contact the Government Records Section so…

Updates to Interactive Record Type Guides

Since we rolled out the Functional Schedule for North Carolina State Agencies in December 2017, I’ve created several interactive record type guides (https://archives.ncdcr.gov/documents/record-type-guides) to assist people in finding their records in the functional schedules. The topics include: Complaints Training Records Contracts I also pulled together a guide that looks at the types of records typically…

Wilson County Divorces Processed

Our county records intern, Chandler Foster, has finished processing a second installment of Wilson County divorce records. There are 111 new boxes of divorce proceedings from Wilson County, 1931-1968, CR.105.604.007-116, processed in file number order with file numbers ranging from #482 to #6499. These records join the earlier processed divorces, 1859-1912, CR.105.604.001-5, which are in…

Drafts for New Local Government Agency Schedules, Part 2

Continuing with our series of posts publicizing the drafts for local government schedules that will go live in 2020, we have drafts ready for two more updates. The Street Maintenance, Public Works, and Engineering draft will be one section of an update applying to municipalities and county administrations. The Local Education Agency draft will apply…

Drafts for New Local Government Agency Schedules, part 1

As explained in a post at the beginning of the year, the State Archives of North Carolina has adopted a new process for updating retention and disposition schedules for local government agencies in North Carolina. Today, we’re beginning to post drafts of these schedules that will be released in January 2020. If you would like…

Updated Schedule for Fall 2019 Managing Public Records Workshops

The State Archives is proud to announce our Fall 2019 workshop series on Managing Public Records for Local Governments. Please note that this is an updated schedule reflecting that we will need to reschedule several workshops to a later date. These workshops are free for all local government employees. Please click on the image below…

Appraisal 101: Historical Value and Statewide Significance

This is the first in a series of blog posts examining the criteria used in the appraisal process and looks at historical value and statewide significance. The Functional Schedule for North Carolina State Agencies includes three dispositions for records with historical value: Permanent: Retain in office permanently; Permanent (archival): Transfer to the State Records Center…

Announcing Managing Public Records Workshops for Local Government Employees – Fall 2019

The State Archives is proud to announce our Fall 2019 workshop series on Managing Public Records for Local Governments. These workshops are free for all local government employees. Please click on the image below to go to our registration form. We will send confirmation emails providing the full information for the location where you have…

New Public Safety section for NC Community Colleges Schedule

After a conversation with Asheville-Buncombe Technical Community College, we became aware that some community college campuses have their own law enforcement personnel. So we have developed a Public Safety section (Standard 10) for the community colleges retention and disposition schedule that encompasses the records that are created and received by campus police. You can find…

Disaster Preparations: Hurricane Dorian

The State Archives of North Carolina is closely monitoring the progress of Hurricane Dorian and the potential impacts it could have on North Carolina. We are encouraging all agencies to start preparation actions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor.…

Announcing: Emergency Preparedness Workshops for Registers of Deeds, 2019

The Government Records Section of the State Archives is pleased to announce dates for the workshop series on emergency preparedness for records. This workshop is free and designed for Registers of Deeds and Assistant Registers of Deeds. The workshop will cover: Basics of records management E-recordings guidelines Identifying essential records Reasons behind disaster preparedness Creating…

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