To all records custodians: While the SRC is closed to the general public, we continue to work closely with our state and local government patrons to ensure that your records are accessible when needed. Many of our staff have chosen to telework during this health crisis. In order for us continue to respond to your…
Teleworking presents challenges for public records management. Here are some tips for making sure your public records remain secure when you work from home.
In accordance with Governor Roy Cooper’s Executive Order 117, and to help limit the spread of COVID-19, the Archives and Library Building and the State Records Center will close to the public beginning Mar. 17. Please note that the State Records Center remains open for state and local government employees for accessing and retrieving records,…
UPDATE 3/16/2020: All Spring 2020 workshops are postponed due to the ongoing COVID-19 situation. When the workshops are reschedule, we will post new dates to this blog. We apologize for the inconvenience and appreciate your understanding. The State Archives of North Carolina is excited to announce our locations for the Spring 2020 Managing Public Records…
As its name implies, the Functional Schedule for North Carolina State Agencies focuses on an agency’s core functions and the records that document those functions. Finding where records are covered by the schedule requires you to ask, “Why do I have this record?” Grant records are the exception to this general rule, because all grant…
The State Archives of North Carolina is closely monitoring the situation regarding reports of tornadoes and flooding throughout the state. If able, we are encouraging all agencies to take precautions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor. Ensure records are…
The State Archives of North Carolina is currently planning on releasing an updated version of the records retention schedule for Cooperative (Agricultural) Extensions this spring. We have not revised this schedule since the early 1980s, so we look forward to providing local Cooperative Extension offices with a schedule that better fits with their current practices.…
In March 2019, the State Archives of North Carolina (SANC) released the General Records Schedule for Local Government Agencies. Since the release of that document we have listened to and collected feedback from various local government agencies and will be implementing some changes into how this document is approved, as well as how local government…
The State Records Center is now able to once again accept faxes. Thank you for your patience. If you have documents you’d like to fax, please do so via (919) 715-3627.
After consultation with university records officers and other subject matter experts, we made some amendments to the 2018 records retention and disposition schedule for UNC system institutions. The amendments have been incorporated into the PDF version of the schedule, which can be found on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule. The items were renumbered as necessary to…
The 2020 Local Government Program Records Retention Schedule is being developed. Please see the below draft of the Public Utilities and Environmental/Waste Records standard, which will be included in the schedule. Contact Whitney Ray (whitney.ray@ncdcr.gov) with comments or questions. Records have been loosely categorized into Environmental and Waste Records, Erosion and Sediment Control Records, Public…
This second blog post examining the criteria used in the appraisal process, looks at the “appraisal required” designation of records with historical value. When records with a disposition of “Permanent (appraisal required)” no longer have administrative value in office, the Functional Schedule for North Carolina State Agencies requires the agency to contact the Government Records Section so…
Since we rolled out the Functional Schedule for North Carolina State Agencies in December 2017, I’ve created several interactive record type guides (https://archives.ncdcr.gov/documents/record-type-guides) to assist people in finding their records in the functional schedules. The topics include: Complaints Training Records Contracts I also pulled together a guide that looks at the types of records typically…
Our county records intern, Chandler Foster, has finished processing a second installment of Wilson County divorce records. There are 111 new boxes of divorce proceedings from Wilson County, 1931-1968, CR.105.604.007-116, processed in file number order with file numbers ranging from #482 to #6499. These records join the earlier processed divorces, 1859-1912, CR.105.604.001-5, which are in…
Continuing with our series of posts publicizing the drafts for local government schedules that will go live in 2020, we have drafts ready for two more updates. The Street Maintenance, Public Works, and Engineering draft will be one section of an update applying to municipalities and county administrations. The Local Education Agency draft will apply…
