The Government Records Section of the State Archives is pleased to announce dates for the workshop series on emergency preparedness for records. This workshop is free and designed for Registers of Deeds and Assistant Registers of Deeds. The workshop will cover: Basics of records management E-recordings guidelines Identifying essential records Reasons behind disaster preparedness Creating…
[This blog post was written by Ruth Cody and Alexandra Dowrey, Archivists in the Records Description Unit, Government Records Section.] While searching our new catalog, the Discover Online Catalog (DOC; https://archives.ncdcr.gov/doc/search-doc), you may have noticed that some of the county catalog entries look different than they did in MARS. That’s because the Records Description Unit…
The Government Records Section of the State Archives is pleased to announce workshops for state employees on managing public records. The workshops are free and designed for state government employees and officials. The workshops will be held in the Demonstration Gallery of the NC Museum of History, 5 E. Edenton St., in Raleigh. To register,…
Version 3.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/documents/functional-schedule-state-agencies). As with our last update, you’ll notice that the date in the header and in the file name has changed to identify the functions with changes this year. Please note an addition made to the overview and signature pages that…
This post applies to any State-level agency, including occupational licensing boards, that works with the Office of Administrative Hearings to resolve contested cases. One of the many systems in place for citizens to hold government accountable is the ability to appeal a government decision affecting them to a higher authority. The most famous appeals are…
In the process of updating the local schedules, we are seeking input from local governments.
Another round of amendments has been approved for the retention and disposition schedule for community colleges. You can find the new amendments in an updated version of the schedule on the State Archives website. Here are the changes: The Capital Improvements File (Standard 2, item 11) now has a disposition for bond records, such as…
The Government Records Section of the State Archives has added a workshop for local government employees in June 2019.
The Functional Schedule for North Carolina State Agencies went into effect December 1, 2017. Beginning July 1, 2018, updated versions of the functional schedule are released at the beginning of each fiscal year. State agencies wishing to request amendments of any sort during this 2019 cycle need to submit them to their records analyst by…
In March of 2019, the North Carolina Attorney General, Josh Stein, released The North Carolina Open Government Guide. The guide is a concise resource for North Carolinians on public records and open meetings law. Local and state government employees may find the guide useful for its tips on fulfilling public records requests, exemptions from disclosure…
A couple of eagle-eyed readers noticed that we inadvertently left Annexations off of the new General Schedule for Local Records. Annexations are a legal record created by municipalities, so they belong in the Legal Records standard on the General Schedule. We have updated the General Schedule for Local Records online to include this change. Agencies…
The 2019 update to the Local Health Departments records retention and disposition schedule has been authorized and is available on our website for access and approval. To approve the schedule, the director of your county’s health department and the chair of its governing board should sign the schedule on page ii. Please send a copy…
The new General Schedule for Local Government Agencies is officially posted to the State Archives website and is now available for adoption. In order to minimize confusion, we have removed the general records standards from all other local government schedules posted on our website. Agencies that adopt the General Schedule should follow the General Schedule for all…
This post is a follow-up to our January announcement of a new approach to local records schedules in North Carolina. The March 2019 updates to North Carolina Local Government Records Retention Schedules have been signed by the Department of Natural and Cultural Resources. While we’re preparing them for publication and adoption, here’s what you need…
Two recent court rulings have established that governmental social media accounts that are open to the public for discourse are public forums of free expression, like town hall meetings or public parks, and that blocking critical commenters or deleting critical comments violates the First Amendment. Frayda Bluestein discusses these rulings and provides some tips for…
