2021 drafts of the Functional Schedule

The Functional Schedule for North Carolina State Agencies went into effect December 1, 2017.  Beginning July 1, 2018, updated versions of the functional schedule are released at the beginning of each fiscal year.  State agencies wishing to request amendments of any sort during this 2021 cycle need to submit them to their records analyst by May 5, 2021.  Below…

Local Government Schedule Updates for 2021

The Records Analysis Unit has received approval to change signature page language in local government schedules that should streamline the approval process for local government agencies. This change will be implemented in future releases of local government schedules and be explained in detail with accompanying blog posts and Listserv communications. The General Schedule for Local…

How to Identify Essential Records

After this last year, it has become clearer that our working environments and conditions can change quickly and being prepared for those redirections is vital for a smooth transition. Since we cannot predict the future, a good disaster plan is key, but how do you start?    It is important that agencies are prepared to continue their basic operations serving their communities quickly and efficiently during adverse conditions. In cases of emergency, it is best…

Essential Records and Disaster Prep Workshop

The State Archives of North Carolina is pleased to offer the workshop series on Essential Records and Disaster Preparedness . These are free, virtual workshops open to local and government employees and elected officials in two parts in March-April 2021. Please plan to attend both parts. Attendance is limited. To register, complete this form. Part…

COVID-19 Records in UNC Institutions

In the past year, much has changed on UNC System campuses.  Many new records have been created in response to the COVID pandemic, some of which may have long-term historical value.  You can check with your University Archivist or with the Government Records Section if you have questions about appraising these records.  There are also…

2021 Update to the Retention and Disposition Schedule for UNC System Institutions

After consultation with university records officers and other subject matter experts, we made some amendments to the 2018 records retention and disposition schedule for UNC system institutions.  The amendments have been incorporated into the PDF version of the schedule, and this update can be found on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules/university-north-carolina-general-records. The items were renumbered to…

COVID-19 Records in North Carolina Community Colleges

We have shared with North Carolina government agencies some guidance about how to appraise new records being created in response to the COVID pandemic for possible long-term archival value.  But we also see records being created that have a short-term administrative value to the creating agency and no research value to other people.  Here are…

Update released for Community Colleges Retention and Disposition Schedule

The 2021 version of the Retention and Disposition Schedule for Colleges in the North Carolina Community College System has been released and is available to the campuses for approval.  It can be found on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules/colleges-north-carolina-community-college. Here is a summary of the changes that have been made since the 2019 amendments were released…

The Role of Records Custodian

Note: This is an update of a G.S. 132 Files blog post originally posted by Carie Chesarino December 18, 2013 The maintenance, preservation, and accessibility of North Carolina’s public records are all under the purview of the records custodian. The Society of American Archivists’ Dictionary of Archives Terminology  defines custodian as “the person or organization holding and responsible…