Resources Distributed at Annual Meeting of Chief Records Officers

Click on the links below to view the presentations and handouts distributed at the annual meeting of State Agency Chief Records Officers. Functional Analysis Functional Analysis Presentation Functional Analysis Handout 16 Primary Functions of North Carolina State Government   Email Grant Transforming Online Mail with Embedded Semantics (TOMES) Presentation Transforming Online Mail with Embedded Semantics…

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Request for Comments on New Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule

The Government Records Section of the State Archives of North Carolina requests your review and comments on our update to the Water & Sewer Authorities and Sanitary Districts Records Retention and Disposition Schedule. This records schedule identifies and provides retention and disposition instructions for records produced and maintained by water and sewer authorities and sanitary districts. This…

Summary of Changes to New County Social Services Agencies Schedule

As we did with the new County Sheriff’s Office schedule, we have helped you navigate changes to the new County Social Services Agencies records retention and disposition schedule with a table to be used in conjunction with the recently updated local government common standards. This document focuses on the changes to the County Social Services Agencies…

Announcing: Managing Public Records for Local Governments

The State Archives of North Carolina, Government Records Section is pleased to announce the spring schedule for our workshop on Managing Public Records for Local Government This workshop will cover records custodians’ legal responsibilities, key principles of records management, using a records retention and disposition schedule, managing electronic records, and e-mail as a public record.  All…

New County Social Services Agencies Records Retention and Disposition Schedule

The Government Records Section of the State Archives of North Carolina has published the new County Social Services Agencies Records Retention and Disposition Schedule. The schedule is available for your county’s approval. To approve the schedule, the director of your county’s social services agency and the chair of its governing board sign the schedule on page…

StateWorkshops

Spring State Agency Workshops

To sign up for workshops, please complete the Workshop Registration Form.  If you have any questions, contact Gail Elliott at gaill.elliott@ncdcr.gov or (919)-807-7350.  Please note that all workshops will be held in room #208 of the Department of Natural and Cultural Resources building, located at 109 E. Jones Street. WORKSHOP SCHEDULE: March 17, 2016 Introduction to Managing Public Records…

UNC School of Government’s New Online Database of Social Services Records Confidentiality Laws

Aimee Wall and the UNC School of Government announced the publication of Ms. Wall’s new book, Disclosing Protective Services Information: A Guide for North Carolina Social Services Agencies. In her book, Ms. Wall analyzes “many of the key federal and state confidentiality laws that apply to disclosure of protective services information by county departments of social…

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Agendas and Meeting Packets

Municipal and county clerks frequently ask about the retention of agendas and meeting packets that they prepare for meetings of their governing boards. Are agendas and meeting packets to be retained permanently, as are the minutes of those meetings? The answer is “No, but …” There is a great deal of flexibility in how long…

Summary of Changes to the Sheriff’s Schedule Now Available

To help you navigate changes to the new Sheriff’s records retention and disposition schedule, we have created a table to be used in conjunction with the recently updated local government common standards. Like the summary of changes available for the common standards, this document, which focuses solely on the Sheriff’s Program Operational standard notes each change, addition,…