Writing a Public Records Management Manual

If you are responsible for the management of public records in a North Carolina unit of government, you may want to consider writing a manual as a means of educating your colleagues on public records management. A records management manual for North Carolina public records could include: A copy of North Carolina’s public records law (N.C.G.S.…

Sunshine Day 2015 at the Durham Convention Center

Mark Holland, Rashida Felder, and I attended Elon University’s and the N.C. Open Government Coalition’s excellent Sunshine Day 2015 forum at the Durham Convention Center on Monday, March 16, part of Sunshine Week. We listened as Sarah Healy, public records administrator for the City of Greensboro, described Greensboro’s Public Information Request Tracking System, otherwise known…

How Did We Move a Warehouse Full of Records?

How Did We Move a Warehouse Full of Records? One of the primary functions of the Government Records Section, Division of Archives and History (State Archives of North Carolina) is to provide state agencies with storage facilities for their inactive records.  We operate three storage facilities to accomplish this goal.  Due the term of the…

Happy Sunshine Week 2015!

The last vestiges of wintery weather are finally being chased from the state, the evenings are staying brighter longer, and half of the conversations on the street have something to do with basketball and brackets.  It can only mean one thing: it’s time for Sunshine Week 2015! Sunshine Week is an annual national observance of the…

Hertford County Transfers Court Records

The State Archives of North Carolina is pleased to announce the recent addition of nearly 85 cubic feet of Hertford County court records to the Archives holdings. Though the Archives values transfers of all sizes, it is rare to find a body of material that literally triples the amount of records for a single county. Available records include: Judgments before the…

Law Enforcement Audio & Video Recordings Amendment Available

The amendment to Law Enforcement Records (Standard 9) on the Municipal schedule is available and may be downloaded at the following url: http://www.ncdcr.gov/Portals/26/PDF/schedules/amendments/municipal_amendment_2015and2013.pdf Once your municipality has approved the amendment, please remember to send a copy of your signature page to the Government Records Section at the address or fax number below, or email a copy to a…

Historical Value

The correspondence of Benjamin Franklin, the journals of Lewis and Clark, and the Manhattan Project notebook are all examples of records with historical value.  They’re the stuff that history textbooks are filled with, and without question, these records significantly inform our understanding of U.S. history. How do we determine if records are historical, though, when…

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Strategies for Email Retention

Recently, the National Archives and Records Administration (NARA) released a bulletin to provide guidance on managing email for federal agencies.  Tasked with keeping the nation’s records, NARA offers those of us at the State and Local levels a timely reminder of our collective email-keeping responsibilities and a few helpful tips to tackle the job. Government…

Proper Custodians and Access under Public Records Law

At the end of 2014, the North Carolina Court of Appeals ruled on a public records access case which hinged on the proper custodian of the records and the party responsible for access under the public records law. Frayda Bluestein discusses this ruling and its ramifications in her post in Coates’ Canons “Custodians of Public…