The State Archives of North Carolina is currently in the process of making many of our paper and legacy finding aids available online. It is with great pleasure that I announce that some of our Governors’ Records finding aids are now available on the State Archives web site. Currently, finding aids for the administrations of…
Recently the North Carolina Court of Appeals (NCCOA) filed a decision in the matter of Lexis Nexis Risk Data Management Inc. v. North Carolina Administrative Office of the Courts ruling that an entire database maintained by the Administrative Office of the Courts (AOC) is a public record as defined in G.S. 132. For a very brief background…
Six fibredex boxes of Perquimans County Poor House Records from 1843-1893 have been transferred to the State Archive. During this time period, the Board of County Commissioners had the responsibility of the care of the unfortunate until 1917, when it was assumed by the State Board of Charities and Public Welfare. The Poor House Records…
Preparing records to be transferred to the State Records Center is an important task. Files need to be found, organized, and placed in boxes. The boxes need labels. Box lists need to be created. The boxes need to be sent off to the SRC, where they will be shelved and stored. Here’s what to do…
Search Google for the phrase “records management” and you get 2.7 million hits. This post filters those results and highlights three hits with essential reading for state and local government records managers. The Municipal Clerks Education Foundation, the International Institute of Municipal Clerks, and the National Association of Government Archives and Records Administrators publish a…
Some years ago, several archivists joked that the selection of records was comparable to a grab bag: simply toss in administrative and legal needs, add a bit of historical significance along with some ambiguous “characteristics of records,” shake vigorously, and voilà! The archivist is left with a perfect sense of the value of records. Thankfully,…
One of the most common things that records management analysts work with state and local governments on is developing and adopting policies for electronic records. As more and more agencies complete their work electronically (whether through creating digital records using word-processing software, digital cameras, or other born-digital methods, or through scanning existing paper records), it…
I hope everyone enjoyed the recent warm weather, as it looks like North Carolina is in store for another arctic blast. Forecast for the mountain counties are calling for below freezing temperatures for up to 96 continuous hours this week. As the last cold spell reminded us, these bitter cold temperatures can cause real havoc…
Here’s a short video overview from the State Library of North Carolina of the different types of digital storage media and their advantages and disadvantages. From the Government and Heritage Library blog.
Dear Friends and Partners: You may have heard about the recent destruction of local records stored in Franklin County’s courthouse basement. I can assure you that no one cares more about the history of this state or its documentary records than staff of the Division of Archives and Records. We work hard every day with…
In our Files & Filing workshops for local governments and state agencies, we recommend development of a file plan. The file plan is the “road map” to an office’s filing system. The file plan specifies the logical order of paper and electronic files, and the arrangement by which all documents may be identified, stored, and…
We’re happy to announce a new series of workshops for State Agency and University employees at our Raleigh office at 215 N. Blount St. Please note we are also offering these workshops in Wilmington (April 23) and Asheville (April 30). We’ll be offering four different workshops at two times each at our Raleigh office: •…
Originally posted on The G.S. 132 Files:
For government agencies, Tweet Delete, Delete All My Tweets, Tweeticide, and similar apps can be a public records nightmare. These tools are designed to help clean up your Twitter account by deleting all of the tweets from your account with a single click, or by automatically deleting all posts…
Earlier this month, four of us went to Statesville to pick up about 110 volumes from the Iredell County Courthouse. The majority of these books are Judgement Dockets of cases involving civil, criminal, special proceedings, tax sales, and land tax sales. There are also accounts of indigent orphans, various officials oath records, and records of…
The maintenance, preservation, and accessibility of North Carolina’s public records are all under the purview of the records custodian. The Society of American Archivists publication, A Glossary of Archival and Records Terminology defines custodian as “the individual or organization having possession of and responsibility for the care and control of material.” It is important that records…
