Registration is open for the November 2020 virtual sessions of the “Managing Public Records” workshop for local government employees. We look forward to “seeing” you there!
The State Archives of North Carolina is happy to offer the workshop, “Understanding the Functional Schedule,” for State Agency employees. This workshop will cover the basics of public records law in North Carolina and will then provide an overview of the Functional Schedule, the records retention schedule that applies to all state agencies in North…
Frayda Bluestein of the UNC School of Government recently posted about employees’ personnel files, and she provides very useful information about what is in the file, who can see the records, and even where the the file is. Or isn’t. The post is on the Coates’ Canons blog, or you can use the following link.
Local and state government agencies alike are stepping up their use of social media for online outreach during this time. If you haven’t already, check out our social media best practices for state and local government. Also consider these factors: Is the content posted on the social media platform identical to what you’re already managing…
In May 2020, the State Archives of North Carolina received a Council on Library and Information Resources (CLIR) Recordings-at-Risk grant, made possible by funding from the Andrew W. Mellon Foundation.* The project, titled Preserving and Providing Access to Legislative History: Senate Audio Digitization, will digitize 64 Dictaphone Veritrac tapes in the North Carolina Senate Daily…
The Records Analysis Unit has developed infographics describing the disposition of some types of state agency records. These can be found on the Archives website under State Agency Records Management Tools. The first covers disposition of records with historical value and shows the three possible dispositions applicable to all records, as well as five things that determine historical value. The second infographic illustrates the disposition of grants received by an agency, RC No.535. …
The State Archives has produced a 9-minute tutorial that explains how to request access to state agency materials that are stored temporarily at the State Records Center. It walks you through the request form that must be submitted and provides suggestions on how to find the item number that must be included with this request.…
A few months ago, we shared with North Carolina state agencies some guidance about how to appraise new records being created in response to the COVID pandemic for possible long-term archival value. The further we get into this era, the more we also see new records being created that have a short-term administrative value to…
Digital Communications virtual workshops offered in September 2020 for local government employees. Learn more and register here!
In 2019, the State Archives began a special project titled Accessing North Carolina’s Early Court Records, funded by a grant from the National Historic Publications and Records Commission. As part of the grant, the archives hired a project archivist, Marie Stark, to undertake work describing, rehousing, and appraising the Archives’ Colonial and District Superior Court…
The Government Records Description Unit is excited to announce that we have completed the first phase of our County Restructuring Project. We embarked on this project back in December of 2018 to improve access and discovery of county records through a restructure of their presentation in our new catalog, Discover Online Catalog (DOC; https://archives.ncdcr.gov/doc/search-doc). In…
For local government employees, answering the question “Should I keep this email?” isn’t as simple as yes or no. Learn how who sent an email and its content are crucial for making records management decisions.
With Hurricane Isaias on the way, here’s information on how to help protect your records and how to contact the State Archives staff if needed.
Version 4.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/documents/functional-schedule-state-agencies). To see amendments to the 2020 version, please see our blog post from July 1, 2020: https://ncrecords.wordpress.com/2020/07/01/update-on-2020-functional-schedule. Since that post, one additional substantive change has been made: 13. Monitoring and Compliance RC No. 1324, Incomplete or Withdrawn Applications: added a sub-item to…
The Records Analysis Unit has approved a schedule for submitting DocuSign signature pages for the 2020 Functional Schedule to DNCR staff for internal approval. Once DNCR staff have approved the schedules, the DocuSign envelope will then be forwarded to appropriate state agency staff for signature. The schedule is as follows: Monday, August 3 Office of…
