Since 1960, when the State Archives of North Carolina (SANC) first published a retention schedule for county governments, SANC has updated local government records retention and disposition schedules as records, recordkeeping processes, and the laws governing local agencies have changed. Currently, SANC amends schedules when legal changes necessitate only a few records series to be…
The State Archives of North Carolina will be at the UNC School of Government’s 2019 New Clerks Institute to pick up your municipal and county minutes for microfilming. We will be at the School of Government in Chapel Hill during the afternoon break from 3:30-3:45pm. Please bring your original minute books, photocopies, or digital minutes.…
After consultation with university records officers and other subject matter experts, we made a few amendments to the 2018 records retention and disposition schedule for UNC system institutions. The amendments have been incorporated into the PDF version of the schedule, which can be found on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule. The items were renumbered as necessary to…
The Government Records Section has added two workshops for December 2018.
We are revising visitor check-in procedures for the SRC. Even long-time agency representatives will be asked to provide several details, including: Driver’s license Work phone Work address Work email Third-party visitors* will be required to present their authorization to review records so that it can be scanned and entered into the system. All visitors are…
[This blog post was written by Jamie Patrick-Burns, Digital Archivist for the State Archives of North Carolina] It’s October 10 and that means Electronic Records Day! Sponsored by the Council of State Archivists (CoSA), Electronic Records Day is an opportunity to share how we manage our state’s digital resources and raise awareness about best practices…
Effective Wednesday, October 10, 2018, the Division of Archives and Records, including the Government Records Section staff, will have new phone numbers. The new numbers for the Government Records Section are listed below and can also be found via the contact page located in the blog’s main menu. The remaining Archives staff numbers can be…
This is part 3 of our look at the Administrative Office of the Courts’ new Electronic Records and Imaging Policy for the Records in the Custody of the Clerks of Superior Court (see part 1 and part 2). Part 3 will discuss how the policy, and the procedures it encompasses, will change the way the…
In the Functional Schedule for North Carolina State Agencies, you sometimes find this in the disposition instructions: Permanent (appraisal required) In the glossary, we explain the process that will be followed for these records: When these records no longer have administrative value in office, the agency will contact the Government Records Section so the records…
The State Archives of North Carolina is closely monitoring the progress of Hurricane Florence and the potential impacts it could have on North Carolina. We are encouraging all agencies to start preparation actions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor.…
The Government Records Section of the State Archives is pleased to announce dates for the Fall 2018 workshop on managing public records.
State agency records may have several different types of value at their creation. Some, like budget records, have fiscal value and might be subject to audit. Others, like contracts, have legal value and might be subject to litigation. Some, like annual reports and agency policies, have historical value and might be archival. And many others,…
What’s the meaning of the © on the Functional Schedule for North Carolina State Agencies? Some records series have these disposition instructions in the appendix: Transfer to the State Records Center when reference value ends for permanent security storage. These records will be stored permanently at the State Records Center, but they will never be…
The current General Records Retention and Disposition Schedule for UNC System Institutions is available on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule. It includes detailed descriptions of all records, including those that should transfer to the University Archives. To assist folks who are new to the UNC system or who are new to the concept of records that need…
This is part 2 of our look at the Administrative Office of the Courts’ new Electronic Records and Imaging Policy for the Records in the Custody of the Clerks of Superior Court (see part 1 here). In this installment, we’ll discuss who was tasked with creating the policy; some things to consider when choosing a…
