Social media, such as Facebook, Twitter, WordPress, YouTube, Flickr, and Instagram, has become an important communication route for State Agencies to interact with Agency workers, constituents, and the public. As with all records made or received pursuant to law or ordinance in connection with the transaction of public business by any Agency in North Carolina,…
Join the State Archives of North Carolina for a free virtual workshop on Essential Records and Disaster Preparedness. This workshop is open to state and local government employees and elected officials. To register, complete this form. There are two parts to the workshop that take place on different days. Each part lasts 2 hours. Please…
Most Government records in the State Archives have been received directly from the local or state agency that was the records custodian. However, there are also many county records that became isolated from the legitimate chain of custody before eventually becoming part of the State Archives collections via private donors. These CRX records still have…
The most recent draft of the Local Government Program Standards Schedule is now available on the blog for review (see below). This will be the first posted draft which collects all standards of this schedule together in one document. The Local Government Program Standards Schedule will contain standards concerning functions specifically performed by counties or…
Announcing Managing Public Records Workshops for Local Government Employees in May 2021
The Functional Schedule for North Carolina State Agencies went into effect December 1, 2017. Beginning July 1, 2018, updated versions of the functional schedule are released at the beginning of each fiscal year. State agencies wishing to request amendments of any sort during this 2021 cycle need to submit them to their records analyst by May 5, 2021. Below…
The Records Analysis Unit has received approval to change signature page language in local government schedules that should streamline the approval process for local government agencies. This change will be implemented in future releases of local government schedules and be explained in detail with accompanying blog posts and Listserv communications. The General Schedule for Local…
After this last year, it has become clearer that our working environments and conditions can change quickly and being prepared for those redirections is vital for a smooth transition. Since we cannot predict the future, a good disaster plan is key, but how do you start? It is important that agencies are prepared to continue their basic operations serving their communities quickly and efficiently during adverse conditions. In cases of emergency, it is best…
The State Archives of North Carolina is pleased to offer the workshop series on Essential Records and Disaster Preparedness . These are free, virtual workshops open to local and government employees and elected officials in two parts in March-April 2021. Please plan to attend both parts. Attendance is limited. To register, complete this form. Part…
In the past year, much has changed on UNC System campuses. Many new records have been created in response to the COVID pandemic, some of which may have long-term historical value. You can check with your University Archivist or with the Government Records Section if you have questions about appraising these records. There are also…
After consultation with university records officers and other subject matter experts, we made some amendments to the 2018 records retention and disposition schedule for UNC system institutions. The amendments have been incorporated into the PDF version of the schedule, and this update can be found on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules/university-north-carolina-general-records. The items were renumbered to…
We have shared with North Carolina government agencies some guidance about how to appraise new records being created in response to the COVID pandemic for possible long-term archival value. But we also see records being created that have a short-term administrative value to the creating agency and no research value to other people. Here are…
The 2021 version of the Retention and Disposition Schedule for Colleges in the North Carolina Community College System has been released and is available to the campuses for approval. It can be found on our website at https://archives.ncdcr.gov/government/retention-schedules/university-schedules/colleges-north-carolina-community-college. Here is a summary of the changes that have been made since the 2019 amendments were released…
Note: This is an update of a G.S. 132 Files blog post originally posted by Carie Chesarino December 18, 2013 The maintenance, preservation, and accessibility of North Carolina’s public records are all under the purview of the records custodian. The Society of American Archivists’ Dictionary of Archives Terminology defines custodian as “the person or organization holding and responsible…
The Senate Audio for 1993-2005 has been flagged as problematic for a few years, because the Dictaphone equipment used for production and playback was first discontinued and then totally abandoned by its maker. Although we had access to an old Dictaphone machine, it eventually broke down, and there was no way to procure the parts…
