Best Practices for Files and Filing for State Agency Employees – Workshops Added in May 2022
Best Practices for Files and Filing Workshops announced for State Agency Employees in May 2022
Workshop Announcement: Managing Public Records for State Agency Employees
Virtual Workshop Announcement: Managing Public Records for State Agency Employees – four dates in late January and early February from which to choose!
Essential Records and Disaster Preparedness Workshop in January
The State Archives is happy to announce our first virtual workshop for 2022. We will offer Essential Records and Disaster Preparedness on January 18 and 19. This workshop is four hours total, offered as two-hour sessions over two days. We’ll meet on January 18 and 19 from 9:00 AM to 11:00 AM. This workshop is…
Redesign to the Government section of the State Archives website
Over the past few months, we have rolled out a redesign to the structure of the Government section of the website for the State Archives of North Carolina (https://archives.ncdcr.gov/government). We hope that you will find the site easier to navigate. Here are the resources you can find in each part of the website: State Agencies…
Local Government Records Retention: Superseded/Obsolete
The following types of records are identified in the General Records Schedule: Local Government Agencies in North Carolina with disposition instructions that allow agencies to destroy these records once they are superseded or obsolete. This means your agency can destroy a record once a new version is created (or you may also determine it doesn’t…
Second Wave of 2021 Local Government Schedule Drafts
The Records Analysis Unit is releasing its second wave of local government schedule drafts for 2021. These drafts consist of the following: County Sheriff’s OfficesCounty Social ServicesCounty Veterans ServicesPublic LibrariesPublic Transportation Systems and AuthoritiesRegional Councils of GovernmentTourism Development Authorities Today, we are sharing the drafts for County Social Services and Public Libraries. The drafts and…
Common Emails of Local Clerks
With the release of the 2021 General Records Schedule: Local Government Agencies, we can now share some guidance for local clerks in North Carolina about how to identify the appropriate retention periods for some emails that are likely received and sent. Thanks to the many clerks who provided examples to help me populate this list.…
Microfilming County Register of Deeds Maps and Plats
Records defined as “Permanent” by a records retention policy must have a security preservation copy to ensure that should the original record be damaged or lost, there is a “back-up” to replace or supplement it. GS.132-8.2 describes the requirements of these preservation copies which, among other things, are to be durable, accurate, complete and clear.…
Senate Audio, 1979-1980, Now Available in NCDC
We are very happy to announce that the North Carolina Senate Daily Legislative Session Audio Recordings (SR.66.25) for the years 1979-1980 have been uploaded to the Internet Archive and are now available for listening through the North Carolina Digital Collections (NCDC; https://digital.ncdcr.gov/digital/custom/senate-audio). These digital audio files were created and made available thanks to a Council…
COVID-19 Records in North Carolina Local Government Agencies
Last year, we shared with North Carolina local government agencies some guidance about how to appraise new records being created in response to the COVID pandemic for possible long-term historical value (https://ncrecords.wordpress.com/2020/05/04/covid-19-and-local-government-agency-records/). The further we get into this era, the more we also see new records being created that have a short-term administrative value to…
Workshop Announcement: Managing Public Records for Local Government Employees – Three classes added in November
Managing Public Records workshops for Local Government Employees added in November. Three dates available to attend free, virtual workshops.
The G.S. 132 Files 