The State Archives is excited to announce our next set of workshops: Managing Public Records for State Agency Employees. This free, virtual workshop provides an overview of the maintenance, retention, and disposition of public records for state agency employees. We’ll also look at the retention schedule for public records, known as the Functional Schedule. It’s…
Hello! My name is Kayla Leonard and I am the new Records Management Analyst with the State Archives of North Carolina. I was born and raised in central North Carolina. I have always had in interest in preserving our past and from a very early age I knew I would devote my professional life to…
The Council of State Archivists (CoSA) have declared October 10th to be Electronic Records Day. We celebrate on 10/10 every year to raise awareness among government agencies, the general public, and other stakeholders about the importance of electronic records. This year the State Archives of North Carolina is celebrating Electronic Records Day 2022 by inviting…
The State Archives of North Carolina is happy to announce an additional session for our Fall MPR workshops for local government employees. To ensure that there is time for everyone to ask questions during our workshops there is a limit on registrations. This means our sessions can fill up quickly! This free, virtual workshop offered…
In May 2020, at the start of the COVID-19 State of Emergency, we provided guidance on how the pandemic imbued “the records we’re creating right now with “inherent interest,” defined by the Functional Schedule for North Carolina State Agencies (2019) as historical value “created by non-routine events . . . and by compelling contexts.”” Now that the State…
The State Archives of North Carolina is happy to announce our next round of workshops for local government employees. We will offer our introductory course, “Managing Public Records for Local Government Employees,” three times in October 2022. This free, virtual workshop offered through Zoom provides an overview of the maintenance, retention, and disposition of public…
Greetings! My name is Cassidy Patterson. I am a recent graduate (summa cum laude) of North Carolina Agricultural and Technical State University. I majored in Liberal Studies with a concentration in pre-law. At NC A&T, I was a member of the Honors Program, the National Black Law Student Association, Alpha Lambda Delta National Honor Society,…
A previous blog covered the reappraisal process and showed how one possible outcome of that process is that records accessioned to the Archives, i.e., in the Archives’ legal custody, are deaccessioned which is the process of removing the records from Archives custody. Once deaccessioned, the records are either returned to the originating agency or destroyed…
No matter what your work environment is like there is most likely an influx of incoming and outgoing employees. While that can keep life in the office exciting and keep people on their toes, it can wreak havoc on the office’s organization, especially on its records and information management (RIM). If you have ever attended…
When the Functional Schedule for North Carolina State Agencies was introduced in 2017, the old program schedules were superseded and the dispositions of many record series became invalidated. This presented an opportunity to reappraise records in the legal or physical custody of the Archives to identify if they required accessioning, deaccessioning, or a change in disposition.…
Hurricane season 2022 has begun. Below are some guidelines and resources to help mitigate potential disasters which may cause water and flood damage to your public records: Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor. Ensure records are in record boxes and clearly labeled Remove records…
The State Archives is happy to announce our next round of free, virtual workshops for state agency employees. We will offer Best Practices for Files and Filing for Local Agency Employees later this month (June 2022). This workshop will cover best practices for organizing paper and electronic files, file naming conventions, and how to make…
Best Practices for Files and Filing Workshops announced for State Agency Employees in May 2022
This post was originally posted earlier this week on History for all the People in observation of April as Records and Information Management Month. The archive as an institution is not just focused on preserving the past, but we actively help maintain and organize local and state government records so that they will be accessible…
April is Records and Information Management (RIM) Month, and whether you are new to RIM or have been incorporating it into your work for years, we thought this month would be an excellent time to share and remind some of you of our posts from the last few years that address important elements of Records…
The G.S. 132 Files 