Local Government Schedule Updates

The Records Analysis Unit is continuing to wait on internal approval to signature page language that will hopefully streamline the approval process. In the meantime, we are taking the opportunity to make additional revisions and edits to the Local Government Program Schedule (previously the County Management and Municipal schedule, now combined into one document). The…

Checklist for Electronic Records Transfers

The State Archives provides detailed instructions for transferring archival electronic records from state agencies to the State Archives for permanent retention.  And now we’ve also created a checklist to help you navigate this process.  Most of the steps have links to resources on the State Archives website that can provide further guidance, such as using the Functional…

The Lowdown on Personnel Files

Frayda Bluestein of the UNC School of Government recently posted about employees’ personnel files, and she provides very useful information about what is in the file, who can see the records, and even where the the file is. Or isn’t. The post is on the Coates’ Canons blog, or you can use the following link.

Infographics for State Agency Records

The Records Analysis Unit has developed infographics describing the disposition of some types of state agency records. These can be found on the Archives website under State Agency Records Management Tools.  The first covers disposition of records with historical value and shows the three possible dispositions applicable to all records, as well as five things that determine historical value.  The second infographic illustrates the disposition of grants received by an agency, RC No.535. …

Need to request a record from the State Records Center?

The State Archives has produced a 9-minute tutorial that explains how to request access to state agency materials that are stored temporarily at the State Records Center.  It walks you through the request form that must be submitted and provides suggestions on how to find the item number that must be included with this request.…