In our last blog post we noted that we uploaded the North Carolina Senate Daily Legislative Audio Recordings (SR.66.25) for the years 1993-2005 to the Internet Archive, which you can access through the North Carolina Digital Collections (https://digital.ncdcr.gov/digital/ custom/senate-audio). We were able to make these audio files available through a Council on Library and Information…
The retention schedule says to keep a record for three years, but when does that clock start? The answer to this question depends on the record’s “trigger.” We’ve built a knowledge check for you to learn about triggers and test your knowledge of how to read for triggers in the retention schedule. This check uses…
The State Archives is happy to offer two workshops for local government agency employees in August and September 2021: Files and Filing and Digital Communications. We are offering Best Practices for Files and Filing for the first time in quite a while. The content is newly updated and covers strategies for paper and electronic files.…
The first weather event of the 2021 hurricane season, Tropical Storm Elsa, is scheduled to hit the North Carolina on Thursday, July 7. Heavy rain is projected to effect central and eastern North Carolina. Below are some guidelines and resources to help mitigate potential disasters which may cause water and flood damage to your public…
Version 5.0 of the Functional Schedule for State Agencies is now available on our website (https://archives.ncdcr.gov/government/state-government-agencies/functional-schedule). As with our prior updates, you’ll notice that the date in the header and in the file name has changed to identify the functions with changes this year. Where there were typographical or appendix changes or updates to URLs but no…
The Records Analysis Unit has approved the schedule for submitting DocuSign signature pages for the 2021 Functional Schedule to Department of Natural and Cultural Resources (DNCR) staff for internal approval. Once DNCR staff have approved the schedules, the DocuSign envelope will then be forwarded to appropriate state agency staff for signature. The schedule is as…
Social media, such as Facebook, Twitter, WordPress, YouTube, Flickr, and Instagram, has become an important communication route for State Agencies to interact with Agency workers, constituents, and the public. As with all records made or received pursuant to law or ordinance in connection with the transaction of public business by any Agency in North Carolina,…
Join the State Archives of North Carolina for a free virtual workshop on Essential Records and Disaster Preparedness. This workshop is open to state and local government employees and elected officials. To register, complete this form. There are two parts to the workshop that take place on different days. Each part lasts 2 hours. Please…
Most Government records in the State Archives have been received directly from the local or state agency that was the records custodian. However, there are also many county records that became isolated from the legitimate chain of custody before eventually becoming part of the State Archives collections via private donors. These CRX records still have…
The most recent draft of the Local Government Program Standards Schedule is now available on the blog for review (see below). This will be the first posted draft which collects all standards of this schedule together in one document. The Local Government Program Standards Schedule will contain standards concerning functions specifically performed by counties or…
Announcing Managing Public Records Workshops for Local Government Employees in May 2021
The Functional Schedule for North Carolina State Agencies went into effect December 1, 2017. Beginning July 1, 2018, updated versions of the functional schedule are released at the beginning of each fiscal year. State agencies wishing to request amendments of any sort during this 2021 cycle need to submit them to their records analyst by May 5, 2021. Below…
The Records Analysis Unit has received approval to change signature page language in local government schedules that should streamline the approval process for local government agencies. This change will be implemented in future releases of local government schedules and be explained in detail with accompanying blog posts and Listserv communications. The General Schedule for Local…
After this last year, it has become clearer that our working environments and conditions can change quickly and being prepared for those redirections is vital for a smooth transition. Since we cannot predict the future, a good disaster plan is key, but how do you start? It is important that agencies are prepared to continue their basic operations serving their communities quickly and efficiently during adverse conditions. In cases of emergency, it is best…
The State Archives of North Carolina is pleased to offer the workshop series on Essential Records and Disaster Preparedness . These are free, virtual workshops open to local and government employees and elected officials in two parts in March-April 2021. Please plan to attend both parts. Attendance is limited. To register, complete this form. Part…
