Electronic Records Day 2018 – Storage Structure

[This blog post was written by Jamie Patrick-Burns, Digital Archivist for the State Archives of North Carolina] It’s October 10 and that means Electronic Records Day! Sponsored by the Council of State Archivists (CoSA), Electronic Records Day is an opportunity to share how we manage our state’s digital resources and raise awareness about best practices…

New Phone Numbers for Archives Staff

Effective Wednesday, October 10, 2018, the Division of Archives and Records, including the Government Records Section staff, will have new phone numbers.  The new numbers for the Government Records Section are listed below and can also be found via the contact page located in the blog’s main menu.  The remaining Archives staff numbers can be…

FAQ: Permanent (Appraisal Required)

In the Functional Schedule for North Carolina State Agencies, you sometimes find this in the disposition instructions: Permanent (appraisal required) In the glossary, we explain the process that will be followed for these records: When these records no longer have administrative value in office, the agency will contact the Government Records Section so the records…

Disaster Preparations: Hurricane Florence

The State Archives of North Carolina is closely monitoring the progress of Hurricane Florence and the potential impacts it could have on North Carolina. We are encouraging all agencies to start preparation actions to help protect your records. Stabilize your records storage areas Ensure that records are a minimum of 3-6 inches off the floor.…

FAQ: Security Storage

What’s the meaning of the © on the Functional Schedule for North Carolina State Agencies? Some records series have these disposition instructions in the appendix: Transfer to the State Records Center when reference value ends for permanent security storage. These records will be stored permanently at the State Records Center, but they will never be…

Archival university records

The current General Records Retention and Disposition Schedule for UNC System Institutions is available on our website at https://archives.ncdcr.gov/documents/university-north-carolina-general-records-retention-and-disposition-schedule.  It includes detailed descriptions of all records, including those that should transfer to the University Archives.  To assist folks who are new to the UNC system or who are new to the concept of records that need…