Draft Schedule: Education

The draft schedule for the Education function has been vetted by a group of expert stakeholders and has been reviewed by staff at the State Archives of North Carolina.  Now we want to provide an opportunity for a broader audience of state government employees to review this draft and provide constructive feedback.  You can access…

Digitization and Destruction of Non-permanent Paper Records

A local government that wants to scan and then destroy non-permanent paper records, thus converting paper records to electronic records, can do so only with permission of the North Carolina Department of Natural and Cultural Resources’ Government Records Section. (Permanent records may be scanned, but are retained always in the original paper format.) For permission,…

Microfilming Digital Minutes

The State Archives can microfilm digital minutes of local governments. By having digital minutes microfilmed, a clerk skips the steps of making paper copies or physically transporting original minute books. Our Imaging Unit’s system takes high-definition images of single-page PDFs, PDF/As, and TIFFs, and puts the images on microfilm. You can read more detailed information…

Caldwell County Marriage Bonds Available

The State Archives of North Carolina now has Caldwell County Marriage Bonds from 1854-1868 processed and available in the Search Room. Marriage Bonds are arranged alphabetically by groom, but the finding aid contains an alphabetical listing by groom and an alphabetical listing by bride.  Marriage bonds are statements of intent to marry that were attested…

The On-site Visit

In 2016, many local governments hosted on-site visits by Government Records Section records analysts. One of our core services for local governments (and state agencies), the on-site visit is when we travel to your office to answer your questions, discuss your records management issues, and review your records rooms. In 2016, records analysts: Met with county health departments to answer questions about Electronic Records…

Draft Schedule: Financial Management

The draft schedule for the Financial Management function has been vetted by a group of expert stakeholders and has been reviewed by staff at the State Archives of North Carolina.  Now we want to provide an opportunity for a broader audience of state government employees to review this draft and provide constructive feedback.  You can…

ANNOUNCING: Managing Public Records Workshop in Fayetteville, NC

The workshop is free and open to local government employees and elected officials.  This workshop will cover your legal responsibilities, key principles of records management, using a records retention and disposition schedule, managing electronic records, and email as a public record. To register please send an email to rashida.felder@ncdcr.gov with the following information: Participant Name: Local…