Welcome back to the 2024 MayDay Series on the G.S. 132 Files! Last week, we learned that essential records typically fall into one of five categories. This week we are going to look at these categories in a bit more detail. Remember, as we found out last week, essential records will vary from agency to…
In honor of MayDay, this year the G.S.132 blog will be publishing a blog every Wednesday in May regarding essential records and disaster preparedness. First established by the Society of American Archivists and Heritage Preservation, and now taken on by the Foundation of the American Institute for Conservation, MayDay is an annual tradition where libraries, museums, archives, historical societies, and…
It’s April, which means that it is Records and Information Management (RIM) Month! Whether you practice records management regularly, feel like your records management has fallen to the wayside recently, or are completely new to managing public records, here are a few things you can do for RIM Month: If you have questions, need a…
The State Archives is excited to announce our next set of workshops: Essential Records and Disaster Preparedness. This workshop is four hours total, offered as two-hour sessions over two days. Attendees must attend both two-hour sessions to qualify for a Certificate of Attendance. This workshop is open to all North Carolina government employees (local, state,…
We have an announcement regarding minutes sent in for microfilming. We are processing a backlog of minutes, some of which date back to the early 2000’s. As a result, you may receive an invoice for microfilming services requested by one of your predecessors. We want to share this update to help explain such an invoice. …
The State Archives is excited to open registration for our March workshops on Best Practices for Files and Filing. These free, virtual workshops are open to any government employee and will cover creating a filing system that matches with retention schedules, organizing a filing structure that helps you find records more efficiently, and best practices…
Join us for the opportunity to explore the wealth of resources online and within the State Library of North Carolina Government and Heritage Library and State Archives of North Carolina! Our knowledgeable staff will be on hand to guide drop-in attendees through the extensive collections. There will be tours of the State Archives vault at…
The State Archives is excited to announce our next set of workshops: Managing Public Records for State Agency Employees. This free, virtual workshop provides an overview of the maintenance, retention, and disposition of public records for state agency employees. We’ll also look at the retention schedule for State Records, known as the Functional Schedule. It’s…
Happy New Year! We hope you had a wonderful holiday season. As we all dive into 2024, the Government Records Section at the State Archives of North Carolina wanted to let you know about our upcoming virtual workshop opportunities. In February, on the 27th and the 29th, we’ll be hosting sessions of Managing Public Records…
The Records Analysis Unit has scheduled another Local Government Public Records Workshop for Wednesday, November 29 in Greensboro. This workshop is scheduled for three hours and is open to any local government employee. Registration information is below: Wednesday, November 291PM to 4PMRegistration LinkGreensboro Coliseum Complex1921 W Gate City BlvdACC Hall of Champions/Special Events CenterMeeting Room…
The Records Analysis Unit is pleased to announce that we have scheduled a round of in-person Managing Public Records workshops for local government employees. These will be the first regional in-person workshops that the unit has presented since 2020. Any local government employee is welcome to attend (municipal, county, COG, Sewer-Water Authorities, etc.). Locations and…
It’s that time of year again . . . pumpkin-spice everything, sweater weather (in some places—not in most of North Carolina), Halloween, and, last but most certainly not least, Electronic Records Day!* For some of us, electronic records can be as spooky as a good ghost story, and this year, we’re targeting the terror of…
The State Archives of North Carolina microfilms minutes of major decision-making boards of North Carolina’s counties and municipalities. This service ensures the permanent preservation of essential records. Once the minutes are filmed, we store the silver-halide originals in our security vault. If you’re a new county or municipal clerk, the following information is a guide…
Welcome to the final installment of the 2023 MayDay series. We’ve gone over a lot this month, so I wanted to leave you on an actionable note. Today we are going to talk about Grab and Go Kits – what they are, what essential records should be in them, who should have them, and how…
Can you believe we’re halfway through the MayDay series? Let’s take what we learned about risk assessment and see how that translates into a risk analysis. A risk analysis is the systematic use of available information to determine how often events might occur and the impact of those events. The first step in a risk…
The G.S. 132 Files 