Looking Back on State Government Social Media

Would your North Carolina state agency like to preserve its social media posts? You can look into the distant past of social media and see how your agency’s social media presence has evolved. The State Archives captures North Carolina state government social media, but we need your help to make sure your social media output…

Retention of County Tax Records

County tax offices have their own local records retention schedule that can get lost in the shuffle, the 2013 County Tax Administration Records Retention and Disposition Schedule. It has sections for property appraisal records, tax collection records, land records, motor vehicle records, and business and other tax records. Here is the retention for some common tax records. Tax Collection Records How long…

Sending State Agency Records to the Archives

Under G.S. 121-5(d), public records certified by the Department of Natural and Cultural Resources as being of permanent value shall be preserved in the custody of the agency in which the records are normally kept or in the State Archives. For state agencies, this means that a specific records series that a records analyst and…

Digitization and Destruction of Non-permanent Paper Records

A local government that wants to scan and then destroy non-permanent paper records, thus converting paper records to electronic records, can do so only with permission of the North Carolina Department of Natural and Cultural Resources’ Government Records Section. (Permanent records may be scanned, but are retained always in the original paper format.) For permission,…

Microfilming Digital Minutes

The State Archives can microfilm digital minutes of local governments. By having digital minutes microfilmed, a clerk skips the steps of making paper copies or physically transporting original minute books. Our Imaging Unit’s system takes high-definition images of single-page PDFs, PDF/As, and TIFFs, and puts the images on microfilm. You can read more detailed information…

The On-site Visit

In 2016, many local governments hosted on-site visits by Government Records Section records analysts. One of our core services for local governments (and state agencies), the on-site visit is when we travel to your office to answer your questions, discuss your records management issues, and review your records rooms. In 2016, records analysts: Met with county health departments to answer questions about Electronic Records…

Microfilming Local Board Minutes

The State Archives of North Carolina microfilms minutes of governing boards of North Carolina’s counties and municipalities to help local governments with permanent preservation of these essential records. Once those records are filmed, we store the silver-halide originals in our security vault. For new county and municipal clerks who are sending minutes for the first time,…

We Must Remember This…

Users of the local records retention and disposition schedules will find the disposition instruction “a) Retain records with historical value permanently” for certain records series. For example, in the Municipal schedule, you find this disposition instruction for agendas and meeting packets (Standard 1, Item 3), fund drive and event records (Standard 1, Item 33), management studies (Standard 1, Item…