General Schedule for Local Records: Annexations

A couple of eagle-eyed readers noticed that we inadvertently left Annexations off of the new General Schedule for Local Records.  Annexations are a legal record created by municipalities, so they belong in the Legal Records standard on the General Schedule. We have updated the General Schedule for Local Records online to include this change.  Agencies…

Title Page to the 2019 General Schedule for Local Government Agencies

2019 General Schedule for Local Records Available

The new General Schedule for Local Government Agencies is officially posted to the State Archives website and is now available for adoption. In order to minimize confusion, we have removed the general records standards from all other local government schedules posted on our website.  Agencies that adopt the General Schedule should follow the General Schedule for all…

How to Adopt the New Local Government Retention Schedules

This post is a follow-up to our January announcement of a new approach to local records schedules in North Carolina. The March 2019 updates to North Carolina Local Government Records Retention Schedules have been signed by the Department of Natural and Cultural Resources.  While we’re preparing them for publication and adoption, here’s what you need…

New Retention Schedule Model for North Carolina Local Governments

Since 1960, when the State Archives of North Carolina (SANC) first published a retention schedule for county governments, SANC has updated local government records retention and disposition schedules as records, recordkeeping processes, and the laws governing local agencies have changed. Currently, SANC amends schedules when legal changes necessitate only a few records series to be…

FAQ: The Record Copy

Note: This is part of a series of FAQ posts on records management practices incorporated into the signature page for the State Agency Functional Schedules.  The previous two posts in the series can be found here and here.  While this post is written with state records in mind, the guidance within is also applicable to local…

New State Archives of North Carolina Website

Recent visitors to the main State Archives of North Carolina website, archives.ncdcr.gov, may have noticed that things look a little different.  That’s because on November 16, we launched a redesigned version of the website that brings it in line with the design of other State agency websites, creating a uniform look and feel and allowing…

Cross-walking to Functional Schedules – Professional Licenses, Part 1

Due to the number of independent occupational licensing boards in the state, the regulation, creation, issuance, and maintenance of professional licenses is a function that is performed by one of the highest percentages of State-level entities, second to functions that currently exist on the General Schedule for State Agency Records.  As records analysts help agencies crosswalk their existing…

Travel Request and Reimbursement Forms

They’re everywhere: from boxes of conference records scheduled to come to the Archives, to county financial offices, to old file rooms in towns, to our own desks.  Appropriate to their name, travel request forms and travel reimbursement forms can travel quite a bit.  And like other records that show up in multiple places, they can be tricky to manage efficiently.…