For those government agencies impacted by the flooding due to Hurricane Matthew, please see the below resources regarding the initial steps to follow when records are damaged by water. These resources include:
It is also important to remember that mold will begin growing within 48 – 72 hours of exposure, so many of your wet areas will already have mold. Please consult the list of disaster recovery services that we have included for your reference. Furthermore, please be aware that the conditions in your offices may be unsafe at this time for your entry. Please follow the directions of the emergency operations team in your area.
Your first step should be to utilize the inventory control forms to collect information concerning the records that have been damaged. Once you have this list please contact the State Archives. We can assist you with evaluating the retention status of the records that have been damaged, as well as, assist you with determining whether the records can be destroyed in accordance with an established retention schedule or whether you need to have a recovery vendor come in and stabilize the records and freeze dry them. For your reference retention schedules are available on our website at: http://archives.ncdcr.gov/For-Government/Retention-Schedules
Records Analysts are also available to assist you with record retention questions. Their contact information is located on our website at: http://archives.ncdcr.gov/For-Government/Services-and-Training
Archives contacts that can assist you with disaster response advice are listed below:
Becky McGee-Lankford (Government Records Section Chief) 919-807-7353
Sarah Koonts (State Archivist) 919-807-7339
Jennifer Blomberg (Head of Collections Management) 919-807-7308
Finally, please share this information with your work colleagues, so they can move forward with their recovery efforts.