Records management analysts from the North Carolina Department of Cultural Resources will be at the North Carolina Association of Municipal Clerks Annual Conference at the Washington Duke Inn in Durham in August to receive board minutes for microfilming. We will be in the lobby on Thursday, August 13, from 10:00 am to noon.
We have instructions for preparation of the minutes on our website. Please fill out a Certification of the Preparation of Records for Microfilming form for each group of minutes.
If the State Archives has not microfilmed your municipality’s minutes in years, this is an opportunity to catch up. To know where to begin, please call or email a records management analyst. We can tell you which of your minutes are already on microfilm. We have heard from clerks who were happily surprised to find out we had their minutes on microfilm in our secure storage vault!