Municipal Schedule Draft open for comment

The 2012 draft for the Municipal Retention and Disposition Schedule is now available online and open for comment.  If you keep public records within a local government unit, no matter what level, we invite you to review the sections relevant to your records and to contact us with any questions, comments, and/or recommendations.  The municipal schedule serves as a template for a lot of the sections in larger, county-level and regional-level retention schedules, so we’re looking for input from all corners and all comers.

You can view the schedule draft here:

http://www.records.ncdcr.gov/local/default.htm#draft

The retention schedule has been changed in a lot of areas, but there are a few really important ones we’d like to highlight:

  • Destroy in office when administrative/reference value ends.  We now require your agency to develop a specific retention period for all items with these disposition instructions.  You can see more information on these changes in the executive summary, on the signature page, and for every item in the schedule with this disposition.
  • Personnel Files.  We have reworked this section to reflect changes in the privacy statutes, and to clarify which records are most vital over the long term.
  • IT Files.  This section has been completely updated, to reflect the ways in which information technology records are now thoroughly integrated in a municipality’s functioning.

Revisions to the schedule are highlighted in yellow to help you look over the changes.

If you have any questions or comments on the schedule draft, please contact Local Records Analyst Carie Chesarino at Carolyn.Chesarino@ncdcr.gov.  We will accept comments until August 15, 2012.

Thanks in advance for taking the time to read through the schedule draft.  We reflect your needs most accurately when we receive a lot of feedback.

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