Review Those Shredding Contracts!

About a month ago, I went to Sanderson High School in North Raleigh to speak to three Forensics Science classes about the use of documents as evidence. One of their recent projects involved reconstructing shredded documents. Now, I typically advise government employees to review their shredding contracts to ensure that their confidential information cannot be later…

FAQ: How long should I keep interview notes?

(This pertains to County and Municipal Government employees, not to State Government employees.) The Local Records Unit receives lots of questions concerning personnel records. Since an employee personnel file can often become a place for all kinds of records relating to that particular employee’s tenure with an agency, files often grown bulky and complicated. As…

Wayne County Estates

Last week, I informed you all that Wayne County Estates (1930-1968) are available in the State Archives search room. As I mentioned before the estates are arranged by file # and not by last name. A container list is available with search room staff,  online (in a couple of months), and on this blog post.…

Are Security Videos Public Records?

Frayda Bluestein of the UNC School of Government has a new blog post about whether or not Security Videos are open for public inspection. These are records are often requested, and the question of whether or not they may be released to the public is a complicated one that Frayda does a good job of…

“Local Records Office” Mailings

We recently learned from some local government offices across North Carolina that some North Carolina citizens have been receiving a letter from one “Local Records Office” offering them a copy of their deeds for $89.  This letter is not from the Local Records Unit, and does not appear to be from any government agency.  The Attorney…

Wayne County Estates, 1930-1968

Wayne County Estates, 1930-1968, have been accessioned and added to the State Archives stacks. The estates have been arranged by file #. We provided you all with two findings: one arranged by file # and one arranged by surname. The finding aids provide you with the name of the estate, date, file #, and call…

FAQ – Retention of Encounter Sheets

When a local government employee asks me about the retention of a particular form, my typical response is, “What is the function of the form?” Since I do not work in your office, sometimes I need to ask a seemingly no-brainer question like that to understand where an individual form fits in your office’s workflow.…

Password Tips

Do you ever feel like the more you learn about protecting yourself, your property, and your records, the more paranoid you become? Sometimes that is how I feel when I speak to local government agencies about disaster preparedness and recovery. A significant component of creating a disaster plan is identifying, accepting, and mitigating risk. Disasters…

Municipal Signature Pages

The 2012 Muncipal Retention and Disposition Schedule has been out for over one and a half months now.  In that time, we’ve received 65 copies signature pages, which we keep filed away in the Records Center.  That means that 65 (out of 522) of North Carolina’s municipalities have adopted the most recent version of the…