Sunshine_Week_Proclamation

Happy Sunshine Week!

Governor McCrory has declared the week of March 16-22 as Sunshine Week, an entire week dedicated to openness and transparency in government.  As government officials and employees, we do not own the records in our offices.  The people are the owners, and we are the custodians.  This means that the people have the right to…

Petition and Order of Expunction

Typically our job as archivists involves maintaining and providing access to those records deemed permanent and transferred to the State Archives. But, as usual, there are exceptions to every rule. Recently I received a Petition and Order of Expunction which requires that “any and all entries relating to the petitioner’s charge or conviction shall be…

Governors’ Records finding aids now available online

The State Archives of North Carolina is currently in the process of making many of our paper and legacy finding aids available online. It is with great pleasure that I announce that some of our Governors’ Records finding aids are now available on the State Archives web site. Currently, finding aids for the administrations of…

List of Expenditures from the Perquimans County Poor House Records.

Perquimans County Poor House Records available for research

Six fibredex boxes of Perquimans County Poor House Records from 1843-1893 have been transferred to the State Archive.  During this time period, the Board of County Commissioners had the responsibility of the care of the unfortunate until 1917, when it was assumed by the State Board of Charities and Public Welfare. The Poor House Records…

Box_15_Interfiles

The Art of Interfiles

Preparing records to be transferred to the State Records Center is an important task. Files need to be found, organized, and placed in boxes. The boxes need labels. Box lists need to be created. The boxes need to be sent off to the SRC, where they will be shelved and stored. Here’s what to do…

Readings in Records Management

Search Google for the phrase “records management” and you get 2.7 million hits. This post filters those results and highlights three hits with essential reading for state and local government records managers. The Municipal Clerks Education Foundation, the International Institute of Municipal Clerks, and the National Association of Government Archives and Records Administrators publish a…

decision_ahead_sign_01

How do you decide what to keep?

Some years ago, several archivists joked that the selection of records was comparable to a grab bag: simply toss in administrative and legal needs, add a bit of historical significance along with some ambiguous “characteristics of records,” shake vigorously, and voilà! The archivist is left with a perfect sense of the value of records. Thankfully,…

Revised Sample Electronic Records and Imaging Policy

One of the most common things that records management analysts work with state and local governments on is developing and adopting policies for electronic records. As more and more agencies complete their work electronically (whether through creating digital records using word-processing software, digital cameras, or other born-digital methods, or through scanning existing paper records), it…