Public Records and the 2014 Session of the General Assembly

Frayda Bluestein, Associate Dean for Faculty Development at the University of North Carolina-Chapel Hill School of Government, has posted her thoughts on public records issues discussed during the 2014 session of the North Carolina General Assembly.  The 2014 session paid particular attention to two closely related issues: private information possessed by the government and information…

A Tip for the Management of Electronic Files

Copies are the bane of good file management. Paper copies clutter file cabinets. Shared network drives are overpopulated with unnecessary duplicate files — sometimes called “ROT” files, for “redundant, outdated, and trivial.” Sifting through copies, records managers struggle to identify the “official copies” of records that require proper retention and disposition.1 If you have attended one…

Changes in the Administrative Code

Recently, the North Carolina Office of Administrative Hearings updated the Administrative Code for the Division of Archives and Records, part of the Department of Cultural Resources. Because Administrative Code is not updated often, we wanted to point out some of the changes—both little and big. Minor changes: With regards to hours in the Search Room,…

Sending Minutes to be Microfilmed by the State Archives

The State Archives of North Carolina microfilms minutes of major decision-making boards of North Carolina’s counties and municipalities as a service for local governments to ensure the permanent preservation of these essential records. Once those records are filmed, we store the silver negative originals in our security vault. If you are a state agency with records, such…

New Anson County Records Transferred to Archive

We have recently transferred the following Anson County records to the State Archives. They can be found through our catalog search feature on our website. These materials are in offsite storage and may take longer to retrieve. There is no access on Saturday unless it is arranged prior to the visit. Court Records: 005.310.1 Pleas…

Cabarrus County Records Transferred to Archive

We have recently transferred the following Cabarrus County records to the State Archives. They can be found through our catalog search feature on our website. These materials are in offsite storage and may take longer to retrieve. There is no access on Saturday unless it is arranged prior to the visit. Court Records: 016.321.8-13 Judgment…

A Slow Hurricane Season So Far

For the first time since 2004, no nasty tropical system, storm, or hurricane will appear in the Atlantic during May and June, according to AccuWeather.com, leaving North Carolina’s public records high and dry. Now, when the weather is sunny and beautiful, is the calm moment to consider preparation for a public records disaster. There are…

An entry in the Record of the Buncombe County Proceedings of the Sinking Fund Commission, 1937-1979

New Bladen and Buncombe County Records Transferred to Archive

We have recently transferred the following County records to the State Archives. They can be found through our catalog search feature on our website. These materials are in offsite storage and may take longer to retrieve. There is no access on Saturday unless it is arranged prior to the visit. Bladen County Court Records: 011.318.3-20…

Rowan County Tax Records rehoused to prevent damage from overcrowding.

Give Your Records Some Space

I just finished rehousing the Rowan County Tax Records, 1758-1910 C.R.085.701.5-11. These have been heavily requested lately, and patrons and reference archivists were concerned about the state of some of the records. When one or several records in a group have preservation issues, it is always smart to revue the state of the entire record…